Executive Administrative Assistant

Tek Systems; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading technology staffing firm in Singapore seeks an experienced Executive Administrative Assistant to provide high-level administrative support. Responsibilities include managing schedules and travel for executives, preparing documents, and handling correspondence. Ideal candidates will have over 7 years of EA experience and strong organizational and communication skills. Offers a dynamic work environment.

Qualifications

• Minimum 7 years of Executive Assistant experience required.
• Ability to work independently and manage one’s time effectively.
• Experience managing complex calendars and travel arrangements.

Responsibilities

• Perform general office duties such as ordering supplies.
• Prepare purchase orders, reports, and other documents.
• Open, sort, and distribute incoming correspondence.

Skills

EA experience

Stakeholder management

Calendar management

Verbal communication

Written communication

Multi-tasking

Customer service

Event planning

Expense management

Microsoft Office applications

Job description

Overview

The main function of an Executive Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare purchase orders, reports, memos, letters, and other documents, facilitate internal process.
• File and retrieve corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills

• Ideally minimum 7 years of EA experience required.
• Highly matured and professional, seasoned EA experience with solid stakeholder management.
• Complex calendar and travel management for 2 people (sponsor and potentially another supporting manager)
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confident.
• Event planning and expense management for the team
• Able to multitask effectively and efficiently, supporting the sponsor with team related tasks and meetings.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Key Requirements

• Efficiency - speed and accuracy in completing tasks like scheduling, travel booking and expense reporting
• Reliability - consistency in service delivery
• Adaptability - ability to handle changing priorities and support multiple managers / teams, communication. Professional interactions with stakeholders and clarity in writing and verbal exchanges.

We regret to inform that only shortlisted candidates will be notified

Job Reference: R22104900 Chloe Zheng Qimei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544