Executive, Administration & Liaison (President’s Office)

Hope Initiative Alliance; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A local non-profit organization in Singapore is seeking an Executive, Administration & Liaison to support the President's Office with administrative and governance functions. This role involves managing correspondence, coordinating meetings, and engaging with various stakeholders. Candidates should possess a relevant diploma or degree along with strong communication skills and organizational abilities. A meaningful opportunity to impact vulnerable communities and collaborate with senior leadership awaits the right candidate.

Benefits

Exposure to senior leadership

Opportunity to engage with government and community partners

Meaningful work supporting vulnerable communities

Qualifications

• At least 2–3 years of relevant working experience.
• Able to manage multiple tasks effectively.
• Able to work independently while collaborating with teams.

Responsibilities

• Provide administrative support for meetings and coordinate schedules.
• Assist in drafting correspondence and liaise with external stakeholders.
• Support governance compliance and maintain internal policies.

Skills

Strong written and verbal communication skills

Comfortable engaging stakeholders

Highly organised and detail-oriented

Proficient in Microsoft Office applications

Education

Diploma or Degree

Job description

Department: President's Office
Reports to: Head of Administration & Liaison, President’s Office

Role Overview

The Executive, Administration & Liaison supports the President’s Office in coordinating administrative, governance, and liaison functions across Hope Initiative Alliance. Working closely with the Head of Administration & Liaison, this role provides high-quality support in correspondence, stakeholder liaison, meeting coordination, policy administration, and special projects.

The role plays an important part in ensuring smooth internal coordination, effective external engagement, and strong governance support, enabling the President’s Office to function efficiently and responsively.

Key Areas of Responsibility

Administration & Secretariat Support

• Provide administrative and secretariat support for Management, Board, and committee meetings, including agenda preparation, minutes, and follow-ups
• Coordinate schedules, documentation, and correspondence for the President’s Office
• Support record-keeping and documentation for governance and compliance purposes

Liaison & Communications Support

• Assist in drafting correspondence, briefings, and written materials on behalf of the President or senior management
• Support liaison with external stakeholders, including government agencies, partners, donors, and sector organisations
• Coordinate follow-ups and communication flow between internal teams and external parties

Governance & Compliance Support

• Assist in maintaining and administering internal policies, procedures, and governance documents
• Support compliance with regulatory, contractual, and organisational requirements, including PDPA-related administration
• Assist with preparation and tracking of submissions, declarations, and reports as required

Operations & Special Projects

• Provide coordination support across departments to track tasks, timelines, and follow-ups
• Support special projects, events, and initiatives under the President’s Office
• Perform other duties as assigned by the Head of Administration & Liaison or senior management

Requirements

• Diploma or Degree with at least 2–3 years of relevant working experience
• Strong written and verbal communication skills, including formal business writing
• Comfortable engaging stakeholders across different levels of seniority
• Highly organised, detail-oriented, and able to manage multiple tasks
• Able to work independently while collaborating effectively with teams
• Proficient in Microsoft Office applications

What We Offer

• Exposure to senior leadership, governance processes, and cross-sector engagement
• Opportunity to work closely with government agencies, corporates, and community partners
• Meaningful work supporting initiatives that serve vulnerable communities in Singapore