DOCUMENT CONTROLLER

OMNI OFFSHORE TERMINALS PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading offshore terminal company in Singapore is seeking a Document Control Manager to oversee project document control and management, ensuring compliance with company procedures. Candidates should possess a graduate or diploma in administration, along with 5 years of relevant experience in document control, preferably within the Oil & Gas industry. This role involves managing document transmission, maintaining records, and promoting the use of standard formats for all documentation. Competitive compensation will be offered.

Qualifications

• Graduate or diploma in any administration.
• 5 years of experience in document control, preferably in the Oil & Gas Industry.
• Basic IT competency in Microsoft Office suite and E-mail.

Responsibilities

• Responsible for overall project document control and management.
• Manage allocation of document numbers and maintain revision history.
• Handle management of incoming documents and internal distribution.
• Manage document transmission to external parties.
• Promote use of standard templates for document preparation.

Skills

Document control management

Traceability management

Basic IT competency in Microsoft Office

Education

Graduate or diploma in administration

Tools

Windchill program

Job description

Job Requirement

Responsible for overall project document control and management as per company or projectspecific procedure. Custodian of all incoming & outgoing official transmittals and responsible for IDC process within team.

Responsible for allocation of document number to documents, maintain traceability of revision history and of their logging into Company document management system from the bid phase till project completion.

Responsible for management of incoming documents, logging, filing, document management and internal distribution (as applicable).

Responsible for management of document transmission to external parties, including preparation of transmittal, logging, filing and document management (letters, faxes, etc.).

Promote and enforce use of standard templates and formats for proper document preparation, distribution & storage. Responsible for data management including upload, report generation etc. in Windchill program. Periodic review of Windchill system for suggesting improvements and assist in system maintenance with assistance from IT department.

Responsible for miscellaneous document control activities like copying, formatting, scanning, document binding, generation of folders spine, control of records/standards/specification in Library etc.

Perform other duties as required and advised by General Manager, Head of Projects & Engineering.

Qualification Requirement

Graduate or diploma in any administration

Experience Requirement

5 years of experience in document control, preferably in the Oil & Gas Industry. Basic IT competency in Microsoft Office suite, E-mail