Document Controller

ENGIE South East Asia; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading construction and engineering firm in Singapore is seeking a Document Control Specialist. In this role, you will be responsible for managing project documents, generating reports, and providing comprehensive support to the project team. The ideal candidate has 2-3 years of document control experience in the construction industry, strong organizational skills, and proficiency in Microsoft Office. We value detail-oriented individuals with a proactive attitude who can work collaboratively in a team environment.

Qualifications

• 2-3 years of experience in document control or similar role, preferably in construction.
• Experience supporting project managers and engineers in a team environment.

Responsibilities

• Prepare and manage project documents accurately and efficiently.
• Compile project progress reports with relevant data.
• Provide administrative support to the project team.
• Assist Project Manager with progress claims calculations.
• Maintain an organized project filing system.

Skills

Microsoft Office Suite

Organizational skills

Multitasking

Team collaboration

Attention to detail

Education

NITEC or Equivalent

Job description

ENGIE group is a global reference in low‑carbon energy and services. Our purpose is to act to accelerate the transition towards a carbon‑neutral world, through reduced energy consumption and more environmentally friendly solutions, reconciling economic performance with a positive impact on people and the planet.

ENGIE RCS is one of the entities under ENGIE South East Asia, a cluster with a fast‑growing team of over 2,000 employees with presence in Singapore, Malaysia, Thailand and the Philippines to provide tailor‑made integrated solutions for our customers in commercial buildings, industries, and cities.

Using globally leading technologies, we create innovative energy and smart solutions that enhance the performance of home, business, community, and make the world a better place. We act throughout the value chain: strategy, design, engineering, energy‑efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance.

A leading construction and engineering company, ENGIE RCS provides a full range of integrated cutting‑edge and cost‑effective design and construction services including engineering, designing, infrastructure, and installation for commercial, residential and purpose‑build industrial buildings such as Data Centres and Offshore E&I.

Our professional team of design and build expertise with deep project management experience, and advanced virtual design and construction (VDC) technology capabilities serve to provide site feasibility studies, Data Centre space planning, building & infrastructure design, and full suite of technical, mechanical, and electrical services. We aim to deliver value‑added, smart, reliable, green & energy efficient, quality, and cost‑effective solutions that support the successful business and sustainability objectives of our customers.

About the Role

The individual is responsible for the timely, accurate and efficient preparation and management of documents. To control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Key Responsibilities

• Generate and compile project progress reports, including relevant data and statistics.
• Provide comprehensive administrative support to the project team.
• Assist the Project Manager in calculating quantities for variations and preparing progress claims.
• Support the team with applications and preparations related to site clearance.
• Consolidate all essential project documentation, such as worker lists, Method of Statements (MOS), risk assessments, Operation & Maintenance Manuals (OMMs), catalogues, drawings, and training materials.
• Manage personnel registration on the Hubble Portal for ERCS and approved vendor staff.
• Monitor and prepare weekly reports on discrepancies between project/testing & commissioning trackers and the Main Contractor’s uploads in Procore (including material submissions, shop drawings, MOS, etc.).
• Maintain an organized and up‑to‑date project filing system.
• Draft, edit, and compile detailed project progress reports.
• Oversee the overall document control process for the project, ensuring timely and accurate management of all documentation.

Requirements

• Minimum NITEC or Equivalent
• 2-3 years of experience in document control or a similar role, preferably in the construction industry.
• Strong knowledge of Microsoft Office Suite
• Excellent organizational and multitasking abilities to manage multiple projects and deadlines effectively.
• Experience working collaboratively in a team environment, supporting project managers and engineers.
• Positive work attitude, proactive and approachable
• Meticulous and attentive to details.