Customer Service & Office Support Assistant (Permanent Part-Time)

Sirtex Medical Singapore Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A medical device company in Singapore is seeking an experienced Office Administrator to oversee daily operations and provide customer service support. The ideal candidate has a diploma in Business Management and at least 3 years of administrative experience. Proficiency in SAP and Microsoft Office, along with good communication skills in English and Chinese, is essential for this role. This position requires attention to detail and the ability to work independently in a fast-paced environment. The work schedule is Tuesday to Thursday, 8:30 AM – 5:30 PM (On-Site).

Qualifications

• Minimum 3 years of experience in administrative or customer service roles, preferably in the medical device industry.
• Ability to work independently in a fast-paced environment.
• Detail-oriented and adaptable.

Responsibilities

• Maintain and update customer records in SAP.
• Support end-to-end order fulfilment process.
• Oversee daily office operations and visitor management.

Skills

Customer service skills

Communication skills in English

Communication skills in Chinese

SAP experience

Microsoft Office proficiency

Attention to detail

Education

Diploma in Business Management or related field

Tools

SAP

Microsoft Office

Job description

SCOPE:

This position is responsible for overseeing daily office operations and providing administrative and customer service support to APAC Customer Service team. The role requires coordination across departments, ensuring operational efficiency, regulatory compliance and high-quality customer interactions.

REPORTING RELATIONSHIP:

This role reports to the Customer Service and Office Manager - APAC.

RESPONSIBILITIES / AUTHORITIES:

Customer Service

• Maintain and update customer records in SAP in coordination with the commercial team and clients, ensuring data accuracy.

• Perform master data creation and management in SAP in line with internal standards.

• Support the end-to-end order fulfilment process, including order entry, confirmation, and communication with internal teams and external customers.

• Coordinate with Operations for accurate preparation of shipping documents and ensure regulatory compliance.

• Provide general administrative assistance to the Customer Service team.

• Maintain organized filing systems and records for the Customer Service Department.

Office Administration

• Oversee daily office operations, including visitor management, meeting room bookings, office supplies, mail handling, and courier services.

• Perform routine office errands and assist other departments with local administrative tasks as needed.

• Manage office facilities and utilities, including vendor coordination, maintenance services, service contracts, and licenses.

• Serve as the key point of contact for the landlord and represent the office in briefings, fire drills, and HSE matters.

• Act as the Site Coordinator for Health, Safety, and Environmental (HSE) compliance.

Work Schedule:

Tuesday to Thursday, 8:30 AM – 5:30 PM (On-Site)

EDUCATIONAL PREREQUISITES AND SKILL REQUIREMENTS:

• Diploma in Business Management or a related field

• Minimum 3 years of relevant administrative or customer service experience, preferably in the medical device industry.

• Some experience in SAP and proficiency in Microsoft Office.

• Good written and verbal communication skills in English and Chinese.

• Adaptable, detail-oriented, and able to work independently in a fast-paced environment.

• Collaborative team player with a mature and professional attitude