Corporate Secretary

Excellent Accounting & Management Services; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A corporate governance services firm in Singapore is seeking a professional to manage compliance with local regulations, prepare statutory records, and organize Board and Shareholders' meetings. The role includes leading ACRA reviews and ensuring the smooth operation of corporate governance processes. Candidates should have knowledge of compliance requirements and excellent organizational skills. This position is vital for maintaining the company's regulatory commitments and supporting internal teams.

Qualifications

• Familiarity with Singapore Companies Act and ACRA regulations is critical.
• Experience in statutory documentation management is essential.
• Strong organizational skills for meetings and records.

Responsibilities

• Ensure compliance with local regulations and maintain statutory records.
• Organize Board and Shareholders' meetings with proper documentation.
• Manage electronic submissions and safeguard company records.

Skills

Compliance with Singapore Companies Act

ACRA regulations

Statutory record management

Meeting organization

Cross-team collaboration

Job description

Corporate Governance & Compliance

• Ensure full compliance with the Singapore Companies Act and ACRA regulations.
• Prepare, file, and maintain statutory records, including Annual Returns, AGM/EGM documents, changes in directors/shareholders, and share allotments.
• Maintain registers of shareholders, directors, and statutory records.

ACRA Review & Regulatory Audit Support

• Lead and coordinate ACRA reviews, ensuring all required documentation and processes are in order.
• Identify compliance risks and implement corrective measures to strengthen internal controls.
• Liaise directly with ACRA officers and provide necessary supporting documents during reviews.

Board & Shareholders’ Meetings

• Organize and prepare notices, agendas, and minutes for Board and Shareholders’ meetings.
• Advise directors on their statutory obligations and corporate governance best practices.

Filing & Systems Management

• Manage electronic submissions via BizFile+ and ensure timely filings.
• Safeguard company records, common seal, and statutory documents.

Cross-team Collaboration & Administrative Support

• Collaborate with internal teams (e.g. accounting, tax, compliance) to ensure smooth corporate governance processes.
• Provide assistance and complete ad‑hoc assignments as delegated by management.

Client & Internal Support (for corporate service providers)

• Provide company incorporation, maintenance, and dissolution services to clients.
• Advise clients on corporate governance, compliance requirements, and licensing matters.
• Other tasks assigned by the management.