Corporate Secretary

EXCELLENT ACCOUNTING & MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading corporate services firm in Singapore seeks a skilled Corporate Secretarial professional to ensure compliance with regulations, coordinate ACRA reviews, and support corporate governance processes. The ideal candidate has a degree in Law, Accounting, or Business, and at least 5 years of experience in a corporate secretarial role. Proficiency in BizFile+ and strong drafting skills in English and Mandarin are essential. This role involves significant stakeholder management and requires a detail-oriented individual.

Qualifications

• Minimum 5 years of corporate secretarial experience in Singapore.
• At least 2 years of direct involvement in ACRA reviews or regulatory audits.
• Hands-on experience with SMEs, MNCs, or trust structures is advantageous.

Responsibilities

• Ensure full compliance with the Singapore Companies Act and ACRA regulations.
• Lead and coordinate ACRA reviews, identifying compliance risks.
• Organize and prepare notices and minutes for meetings.

Skills

Corporate governance knowledge

Stakeholder management

Drafting skills

Attention to detail

Problem-solving

Education

Degree/Diploma in Law, Accounting, Business, or related field

Professional qualification (ICSA/SAICSA)

Tools

BizFile+

Job description

Job Requirements

1. Qualifications

   • Degree/Diploma in Law, Accounting, Business, or related field.

   • Professional qualification such as ICSA/SAICSA (now CSIS) preferred.

2. Experience

   • Minimum 5 years of corporate secretarial experience in Singapore.

   • At least 2 years of direct involvement in ACRA reviews or regulatory audits.

   • Hands‑on experience with SMEs, MNCs, or trust structures is advantageous.

3. Skills & Knowledge

   • Strong knowledge of the Companies Act and ACRA’s latest compliance requirements.

   • Proficiency in BizFile+ filings and corporate secretarial systems.

   • Excellent drafting and documentation skills in English and Mandarin

   • High attention to detail, risk awareness, and compliance mindset.

4. Soft Skills

   • Strong communication and stakeholder management skills.

   • Ability to work independently under pressure and regulatory scrutiny.

   • Problem‑solving and process improvement capabilities.

Job Responsibilities

1. Corporate Governance & Compliance

   • Ensure full compliance with the Singapore Companies Act and ACRA regulations.

   • Prepare, file, and maintain statutory records, including Annual Returns, AGM/EGM documents, changes in directors/shareholders, and share allotments.

   • Maintain registers of shareholders, directors, and statutory records.

2. ACRA Review & Regulatory Audit Support

   • Lead and coordinate ACRA reviews, ensuring all required documentation and processes are in order.

   • Identify compliance risks and implement corrective measures to strengthen internal controls.

   • Liaise directly with ACRA officers and provide necessary supporting documents during reviews.

3. Board & Shareholders’ Meetings

   • Organize and prepare notices, agendas, and minutes for Board and Shareholders’ meetings.

   • Advise directors on their statutory obligations and corporate governance best practices.

4. Filing & Systems Management

   • Manage electronic submissions via BizFile+ and ensure timely filings.

   • Safeguard company records, common seal, and statutory documents.

5. Cross‑team Collaboration & Administrative Support

   • Collaborate with internal teams (e.g. accounting, tax, compliance) to ensure smooth corporate governance processes.

   • Provide assistance and complete ad‑hoc assignments as delegated by management.

6. Client & Internal Support (for corporate service providers)

   • Provide company incorporation, maintenance, and dissolution services to clients.

   • Advise clients on corporate governance, compliance requirements, and licensing matters.