Corporate Secretarial Executive

AQUINAS LAW ALLIANCE LLP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A legal consultancy firm in Singapore is seeking a candidate to manage company secretarial affairs, from incorporating new entities to ensuring compliance with statutory requirements. The role requires proficiency in English and Mandarin, strong computer skills, and an ability to multitask. Candidates with 1-3 years of experience are preferred, but fresh graduates pursuing CSIS may apply. The firm offers a collaborative environment and opportunities to work independently on tasks.

Qualifications

• 1 - 3 years of experience preferred.
• Fresh graduates or those currently pursuing the CSIS course will be considered.
• Able to commence work on short notice.

Responsibilities

• Manage all facets of clients' company secretarial affairs.
• Conduct customer due diligence for on-boarding and monitoring.
• Aid in the incorporation of new companies.
• Draft resolutions and meeting minutes.
• Maintain Statutory Registers and Minute Books.
• Prepare and file notifications with ACRA.
• Conduct e-stamping of transfer forms.
• Ensure adherence to statutory reporting requirements.

Skills

Proficient in written and spoken English

Mandarin proficiency

Strong computer skills (Microsoft Word, Excel)

Detail-oriented

Ability to multitask

Positive work ethic

Self-motivated

Teamwork

Education

CSIS qualification

Job description

Responsibilities

• Manage all facets of clients' company secretarial affairs, catering to both listed and non-listed companies, including minute-taking during meetings.
• Conduct customer due diligence for on-boarding and ongoing monitoring.
• Aid in the incorporation of new companies, registration of foreign entities, etc.
• Draft resolutions, meeting minutes, and associated documents.
• Maintain Statutory Registers and Minute Books.
• Prepare and file notifications with ACRA.
• Conduct e-stamping of transfer forms.
• Ensure adherence to statutory reporting requirements stipulated in the Companies Act, Listing Rules, and Code of Corporate Governance 2018.
• Execute any additional secretarial duties and support as assigned.

Requirements

• 1 – 3 years of experience preferred.
• Proficient in written and spoken English.
• Mandarin proficiency essential for communicating with Chinese clients.
• Strong computer skills, particularly in Microsoft Word and Excel.
• Positive work ethic, demonstrating initiative and teamwork.
• Detail-oriented and adept at multitasking.
• Self-motivated, capable of working independently and under pressure.
• Fresh graduates or those currently pursuing the CSIS course will be considered.
• Additional advantages:
• CSIS qualification.
• Able to commence work on short notice.

Interested candidates are requested to apply with an updated resume and expected salary. We regret that only shortlisted candidates will be contacted.