Corporate Secretarial Assistant / Junior

LUTHER CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A corporate services firm in Singapore is seeking a Corporate Secretarial Assistant / Junior to support their team in managing a portfolio of entities. The role involves preparing documents, filing returns with ACRA, and maintaining records. Ideal for fresh graduates eager to learn in a structured environment. Candidates should have a diploma in relevant fields and possess good English, attention to detail, and the ability to follow instructions. This role offers competitive benefits and a clear pathway to grow within the company.

Benefits

Structured on-the-job training

Exposure to various clients

Collaborative working environment

Competitive salary package

Qualifications

• 0–1 year of working experience; fresh graduates or school leavers are welcome.
• Interest in building a career in corporate secretarial or corporate services.
• Meticulous with strong attention to detail and good record-keeping habits.

Responsibilities

• Preparing documents such as resolutions and share transfer forms.
• Filing returns with ACRA under supervision.
• Maintaining and updating registers and minute books.
• Assisting with the incorporation of new entities.
• Coordinating electronic signing of documents.

Skills

Attention to detail

Written and spoken English

Communication skills

Microsoft Office (Word, Excel, Outlook)

Organizational skills

Education

Nitec / Higher Nitec / Diploma in Business, Accountancy, Law, Administration or related fields

Tools

Corporate secretarial / entity management software

Job description

About the Role

We are looking for a Corporate Secretarial Assistant / Junior to support our Corporate Secretarial team in managing a portfolio of Singapore and foreign entities. This is an ideal role for someone at the start of their career who wants to learn corporate secretarial work in a structured, supportive environment.

You will work closely with our Corporate Secretarial Executives and Manager, mainly focusing on administrative and document-related tasks, with on-the-job training provided.

Key Responsibilities

• Preparing documents such as resolutions, share application forms and share transfer forms using templates
• Preparing and filing returns with ACRA (e.g. change of address, change of officers, annual return) under supervision
• Maintaining and updating registers, minute books and other records electronically
• Assisting with the incorporation of new entities
• Coordinating the electronic signing of documents and following up on returns where necessary
• Performing general administrative tasks,
  • Scanning, filing and organizing documents
  • Data entry into corporate secretarial / entity management software

Requirements

• Nitec / Higher Nitec / Diploma in Business, Accountancy, Law, Administration or related fields.
• 0–1 year of working experience; fresh graduates / school leavers are welcome.
• Interest in building a career in corporate secretarial / corporate services.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Good written and spoken English.
• Meticulous with strong attention to detail and good record-keeping habits.
• Organized, willing to learn, and able to follow instructions and standard procedures.
• A team player with a positive attitude and good communication skills.

Good to Have (but Not Required)

• Internship or prior experience in a corporate secretarial, law, audit, or accounting firm.
• Basic understanding of ACRA / Companies Act, or exposure to corporate secretarial work.
• Experience using any corporate secretarial or document management software.

What We Offer

• Structured on-the-job training and close guidance from senior team members.
• Exposure to a variety of clients and corporate structures.
• Clear development pathway towards a Corporate Secretarial Executive role.
• Supportive and collaborative working environment.
• Competitive salary package and staff benefits.