Corporate Secretarial Assistant

MAJER BUSINESS SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A corporate services firm in Singapore is seeking a professional to assist with corporate secretarial duties. This role includes handling ACRA lodgements, maintaining statutory registers, and conducting KYC documentation. Candidates should have a good understanding of the Companies Act, strong organizational skills, and be able to manage multiple tasks under tight deadlines. The ideal candidate is a Singaporean or PR and can work independently as well as part of a team.

Qualifications

• Good understanding of the Companies Act and ACRA filing procedures.
• Experience with BizFile+ is a strong advantage.
• Positive attitude and ability to work independently.

Responsibilities

• Assist in corporate secretarial duties for clients.
• Handle ACRA lodgements via BizFile+.
• Conduct and maintain KYC/customer due diligence documentation.
• Liaise with clients and external parties as required.

Skills

Organizational skills

Strong communication skills

Attention to detail

Ability to handle multiple tasks

Willingness to learn

Job description

Key Responsibilities:

• Assist in corporate secretarial duties for clients, including but not limited to company incorporations, striking-off applications, preparation of directors’ & shareholders’ resolutions, and drafting minutes of meetings.
• Handle ACRA lodgements via BizFile+, including changes in officers, share transactions, annual returns, and other statutory filings.
• Maintain and update clients’ statutory registers and corporate records in accordance with the Companies Act and other regulatory requirements.
• Conduct and maintain proper records of clients’ KYC/Customer Due Diligence (CDD) documentation and provide regular reviews or updates to ensure compliance with AML/CFT requirements.
• Ensure timely submission of statutory returns and compliance with relevant statutory deadlines and internal control procedures.
• Respond to client queries through email and provide clear, timely, and professional communication.
• Monitor compliance deadlines, such as AGM/AR filing due dates, and follow up proactively with clients and internal teams.
• Liaise with clients, directors, auditors, and other external parties when required.
• Perform other ad hoc corporate secretarial or administrative duties as assigned.

Job Requirements:

• Singaporean/PR.
• Good understanding of the Companies Act and ACRA filing procedures (experience with BizFile+ is a strong advantage).
• Strong organizational skills with attention to detail and accuracy.
• Good communication skills (written and verbal).
• Ability to handle multiple tasks and work under tight deadlines.
• Positive attitude, willingness to learn, and ability to work independently and in a team.