Construction Project Administrator

BESTBUILT CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction company in Singapore is seeking a detail-oriented Construction Project Administrator to support site teams in daily project administration. The role includes managing document control systems, coordinating submissions, and maintaining project records. Ideal candidates should have a diploma in Business Administration or a related field and possess 1-3 years in construction administration. Proficiency in Microsoft 365 and good communication skills are essential. This position offers an exciting opportunity to contribute to successful construction projects.

Qualifications

• 1-3 years in construction administration or document control preferred.
• Familiar with construction project documentation and site processes.
• Comfortable coordinating with site teams and stakeholders.

Responsibilities

• Provide day-to-day administrative support to project site teams.
• Manage project document control systems.
• Coordinate document submissions and follow up on approvals.

Skills

Highly organized

Attention to detail

Document control

Administrative coordination

Good communication skills

Education

Diploma in Business Administration / Construction / Built Environment or equivalent experience

Tools

Microsoft 365 (Excel, Forms, OneDrive)

SharePoint

Autodesk Construction Cloud

Job description

Construction Project Administrator

We are seeking a detail‑oriented Construction Project Administrator to support our site teams in the daily administration of construction projects. This role plays a key part in ensuring accurate document control, timely submissions, effective coordination, and well-maintained project records to support smooth project execution.

Key Responsibilities

• Provide day‑to‑day administrative support to project site teams and site office operations
• Manage project document control systems (drawings, submissions, RFIs, correspondence, approvals, records)
• Maintain and update project registers, trackers, and logs to ensure compliance and traceability
• Coordinate document submissions and follow up on approvals and outstanding responses
• Support meetings coordination, prepare minutes, and track action items
• Assist with procurement, delivery, invoice, and basic commercial administrative documentation
• Support QA/QC and EHS documentation, including audit readiness (ISO‑related records)
• Assist with manpower records, site access administration, and onboarding documentation (where applicable)
• Support project close‑out, handover documentation, and systematic archiving of records

Ideal Candidate

• Highly organized with strong attention to detail
• Familiar with construction project documentation and site processes
• Comfortable coordinating with site teams, consultants, subcontractors, and suppliers
• Proficient in document control, tracking, and administrative coordination

Requirements

• Diploma / ITE / Certificate in Business Administration / Construction / Built Environment or equivalent experience.
• 1–3 years in construction administration, site admin, or document control preferred (fresh candidates with strong admin discipline may apply).
• Good knowledge of basic construction documentation and site workflows.
• Strong proficiency in Microsoft 365 (Excel, Forms, OneDrive, Outlook, PowerPoint, SharePoint, Teams, Word); comfortable with trackers and registers.
• Strong attention to detail, organized, able to multi‑task and meet deadlines.
• Good communication skills; confident liaising with multiple (internal & external) stakeholders.

Preferred (Advantage)

• Experience with document management platforms (e.g., SharePoint, Buildertrend, Autodesk Construction Cloud).
• Experience supporting submissions (materials/shop drawings), QAQC/EHS filing, and project close‑out packs.
• Awareness and/or Internal Auditor Training on ISO 9001 and ISO 45001 standards.
• Prior site‑based experience in Singapore construction environment.