Communications and Events Associate (Mechanobiology Institute)

National University of Singapore; Singapore; On-site; SGD 35,000 - 55,000; Full time

Job summary

A leading educational institute in Singapore is seeking a Communications and Events Associate for the Mechanobiology Institute. The role involves managing internal and external communications, coordinating various events, and providing administrative support. Candidates should possess a Bachelor's degree and have strong organizational, communication, and IT skills, including familiarity with social media and design tools. This position offers an exciting opportunity to engage with diverse stakeholders while supporting scientific outreach and events.

Benefits

Employee Referral Eligible

Qualifications

• Bachelor’s degree required; Diploma holders are welcome.
• Proficiency in Microsoft Office applications is essential.
• Familiarity with social media and design tools is advantageous.
• Strong organization and time management skills required.
• Attention to detail and a service-oriented attitude are crucial.

Responsibilities

• Manage internal and external communications for MBI.
• Assist in organizing MBI conferences or symposiums.
• Provide day-to-day administrative support.
• Track budgets and manage procurement processes.

Skills

Proficient in Microsoft Office applications

Familiarity with social media applications

Experience with Canva or Adobe Photoshop

Excellent organization and time management skills

Strong attention to detail

Good written and verbal communication skills

Education

Bachelor’s degree from a reputable university

Job description

Job Title

Communications and Events Associate (Mechanobiology Institute)

Posting Start Date

01/10/2025

Job Description

The Mechanobiology Institute (MBI) at the National University of Singapore (NUS) is a leading multi-disciplinary institute devoted to developing new paradigms for understanding biological functions in health and diseases from the perspective of cell, tissue and organ mechanics/dynamics and mechano-signal transduction. The institute operates on a fully integrated open-lab philosophy, with an extensive infrastructure supported by core facilities dedicated to technology such as state-of-the-art light microscopy, nano- and micro-fabrication, and computing.

We are looking for an enthusiastic individual to support our administrative team in managing and overseeing communications for the institute and general administration of MBI events, including outreach visits and conferences.

Responsibilities

• Communications: Manage and coordinate MBI internal and external communications, including email dissemination, website updates, and social media; maintain and update mailing lists; update event listings on the MBI website and other platforms; organize, schedule, and oversee logistics of regularly scheduled MBI events; monitor and manage inventory of outreach materials, organize event catering, and liaise with vendors for procurement, production and timely delivery of requisitions.
• Events: Assist the MBI conference secretariat in the organization of MBI conferences or symposiums, which may be local, overseas, and online.
• Administration and Data Management: Provide day-to-day administrative support including meeting logistics, room bookings, file management, and archiving; research and coordinate travel arrangements for overseas speakers.
• Procurement and Finance: Track and report budgets, commitments, expenditures and payments timely and accurately; manage the team’s procurement, purchasing, claims, and payment of goods and services in compliance with university policies and procedures.

Qualifications

• Bachelor’s degree from a reputable university. Diploma holders are also welcome to apply.
• Proficient in Microsoft Office applications. IT skills in managing communications and events will be advantageous.
• Familiarity with social media applications, Canva or Adobe Photoshop.
• Excellent organization and time management skills, with the ability to work within tight deadlines.
• Excellent attention to detail.
• Service-oriented, meticulous, with a willingness to learn, and a team player.
• Possesses a pleasant and outgoing disposition with good written and verbal communication skills to engage with internal and external stakeholders.

More Information

Location: Kent Ridge Campus

Organization: Mechanobiology Institute

Department: Science Communications

Employee Referral Eligible: Yes

Job Requisition ID: 30527