Commercial Officer

ASIAN SEALAND OFFSHORE AND MARINE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A marine and offshore services company in Singapore is looking for a Commercial Officer to oversee key administrative and operational tasks. The ideal candidate will manage commercial documents, coordinate tender processes, and support decision-making through report preparation. Applicants should have a diploma in Engineering or Commerce and at least 3 years of relevant experience, along with strong organizational and communication skills.

Qualifications

• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Responsibilities

• Oversee and execute key administrative tasks supporting the Commercial team.
• Take ownership of drafting and managing commercial documents.
• Maintain structured documentation for all commercial records.
• Act as a liaison between internal departments.
• Coordinate end-to-end tender processes.
• Prepare reports on contract progress and commercial KPIs.
• Monitor invoicing cycles and track payments.
• Enforce adherence to commercial policies and regulations.
• Manage version control for all commercial deliverables.
• Support the Commercial Manager in preparing review decks.

Skills

Strong organizational skills

Proficient in Microsoft Office

Attention to detail

Good communication skills

Ability to work independently

Education

Minimum Diploma in Engineering, Commerce, or related field

Tools

Globe3 ERP software

Job description

• Oversee and execute key administrative and operational tasks supporting the Commercial team across subcontracting, procurement, sales, tendering, and contract management functions.
• Take ownership in drafting, reviewing, and managing commercial documents from quotations, contracts, purchase orders, service agreements, and invoices to ensure accuracy, compliance, and timely execution.
• Maintain a structured and audit-ready documentation system (both digital and physical) for all commercial records, including quotations, agreements, and client correspondence.
• Act as a central liaison between internal departments (e.g., Legal, Finance, Operations) to ensure the smooth flow of commercial information and alignment across project timelines.
• Coordinate end-to-end tender processes, including documentation review, compliance checks, milestone tracking, and timely submission of bids.
• Prepare and analyze reports on contract progress, commercial KPIs, cost-performance trends, and revenue forecasts to support strategic decision-making.
• Monitor invoicing cycles, track payment collections, and ensure commercial milestones and deliverables are met in line with contractual terms.
• Enforce adherence to the company’s commercial policies, compliance requirements, and statutory regulations related to procurement and contracting.
• Manage version control and document integrity for all commercial deliverables and ensure traceability for audits or reviews.
• Support the Commercial Manager in preparing review decks, commercial presentations, and minutes for senior management meetings and client discussions.

Requirements

• Minimum Diploma in Engineering, Commerce, or related field.
• 3 years’ experience in a similar commercial role, preferably in the marine & offshore industries.
• Experienced with local shipyards’ administrative processes.

Skills & Competencies

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (especially Excel and Word).
• Attention to detail and accuracy in document handling.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Familiarity with Globe3 ERP software is an advantage