CEO Personal Assistant

GUILIN GARDEN RESTAURANT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A renowned eatery in Singapore is seeking a personal assistant to the CEO. This full-time role involves providing comprehensive administrative support, managing communications, and coordinating with stakeholders. Candidates should have at least 3 years of experience in a similar position, ideally in the hospitality industry, with excellent communication skills in English and Mandarin. Join a collaborative team culture with opportunities for career development and discounts on meals.

Benefits

Competitive salary and bonus structure

Opportunities for career development

Collaborative team culture

Discounts on meals

Qualifications

• Minimum of 3 years of experience as a personal assistant or executive assistant.
• Ability to liaise effectively with stakeholders at all levels.
• Strong capability to prioritise multiple tasks and meet deadlines.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Handle all incoming communications and responses.
• Organise and maintain the CEO’s files and documentation.
• Assist with preparation of reports and presentations.
• Coordinate with internal teams and external stakeholders.

Skills

Excellent typing skills

Communication and interpersonal skills

Organisational and time management skills

Proficient in Microsoft Office suite

Attention to detail

Proactive problem-solving mindset

Fluent in English and Mandarin

Tools

Microsoft Office

Microsoft PowerPoint

Microsoft Excel

Job description

This is an exciting opportunity to work as a personal assistant to the CEO at Guilin Garden Restaurant Pte. Ltd., a renowned eatery located in the Chinatown Central Region. As a full‑time personal assistant, you will play a crucial role in supporting the CEO and ensuring the smooth running of the company's day‑to‑day operations.

What you’ll be doing

• Providing comprehensive administrative and secretarial support to the CEO, including managing the CEO’s calendar, scheduling appointments, and coordinating travel arrangements
• Handling all incoming communications, such as phone calls, emails, and correspondence, and ensuring prompt and professional responses
• Organising and maintaining the CEO’s files, records, and documentation in a well‑organised manner
• Assisting with the preparation of reports, presentations, and other important documents as required
• Coordinating with internal teams and external stakeholders to facilitate the CEO’s priorities and initiatives
• Performing other ad‑hoc tasks as requested by the CEO to support the overall business operations

What we’re looking for

• Minimum of 3 years of experience as a personal assistant or executive assistant, preferably in the restaurant or hospitality industry
• Excellent typing skills, communication and interpersonal skills, with the ability to liaise effectively with stakeholders at all levels
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines
• Proficient in using office productivity software, such as Microsoft Office suite
• Attention to detail and a proactive, problem‑solving mindset
• Excellent command of English and Mandarin, both written and verbal, to be able to communicate with directors, co workers etc.

What we offer

• Competitive salary and bonus structure
• Opportunities for career development and skills training
• A collaborative and supportive team culture
• Discounts on meals at our renowned restaurant

About us

Guilin Garden Restaurant Pte. Ltd. is a leading eatery in the Chinatown Central Region, known for its authentic and flavourful Chinese style cuisine, Mala and Korean cuisine.

Established in 2006, we have built a reputation for excellence and have consistently been recognised for our exceptional service and high‑quality food. Our commitment to innovation, sustainability, and community engagement has been the driving force behind our continued success.

If you are excited by this opportunity and believe you have the skills and experience to excel in this role, we encourage you to apply now.

Skills you bring

• Microsoft PowerPoint
• Sustainability
• Microsoft Office
• Microsoft Excel
• Travel Arrangements
• Interpersonal Skills
• Arranging
• Career Development
• Hospitality Industry
• Business Travel
• Data Entry
• Attention to Detail
• Administrative Support
• Hedge Funds
• Scheduling