CEO Assistant (Execution & External Coordination Focus)

FASTFIXS SYSTEMS PTE LTD; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A financial services firm in Singapore is seeking a dedicated support professional to assist the CEO with various tasks and coordination with key stakeholders. Candidates should have over 3 years of relevant experience and possess strong communication skills to facilitate discussions with financial institutions. This role features a flexible compensation structure, including a competitive monthly salary between SGD 7,000 to 10,000 and performance-based bonuses. Ideal for those with a strong sense of responsibility and flexibility in working hours.

Qualifications

• 3+ years of experience liaising with financial institutions, investment, or asset management.
• Background in finance, accounting, or legal fields is a plus.
• Strong English communication skills for meetings, especially with U.S. time zones.

Responsibilities

• Support the CEO with daily tasks and business follow-ups.
• Liaise with financial institutions and service providers effectively.
• Attend and track key meetings with the CEO.

Skills

Strong sense of responsibility

Execution & efficiency

Flexibility

Professional ethics

High time flexibility

Strong communication skills

Job description

🧩 JobResponsibilities

• Act as a core support to the CEO, assisting with daily work matters and business-related follow-ups;
• Liaise and coordinate with financial institutions and third-party professional service providers (including banks, brokers, custodians, and other service firms) to support the execution of related matters;
• Attend and follow up on all key meetings of the CEO, including meeting preparation, note-taking, action-item tracking, and execution follow-ups;
• Assist the CEO in coordinating with partners related to each asset portfolio, and follow up on collaboration progress and related matters;
• Support cross-team and cross-institution communication and coordination within the scope authorized by the CEO;
• Handle ad hoc and special tasks assigned by the CEO.

👤 JobRequirements

✅ MandatoryRequirements

• Strong sense of responsibility: Highly responsible, detail-oriented, and accountable for work outcomes;
• Execution & efficiency: Strong execution capability and efficiency, able to deliver high-quality results within set timelines;
• Flexibility: Able to provide necessary support outside regular working hours when required;
• Professional ethics: High level of professional integrity, capable of handling sensitive company and entity-related information appropriately;
• High time flexibility: Able to adapt to non-fixed working hours.

Note: This position is not suitable for candidates seeking fixed working hours.

⭐ PreferredQualifications

• Relevant experience: More than 3 years of experience in liaising with financial institutions, investment, asset management, or related third-party service providers; prior experience as a CEO / Founder / Senior Executive Assistant is a strong plus;
• Relevant knowledge: Background or exposure to finance, accounting, or legal-related fields is a plus.
• Language skills: Strong English communication skills, able to participate in English meetings, especially those involving U.S. time zones;
• Work methodology: Logical and structured working style, with strong task decomposition and execution capability;
• Communication skills: Strong communication skills, able to efficiently relay information between the CEO and multiple stakeholders;
• Learning & problem-solving ability: Strong ability to work independently and resolve issues; work capability and efficiency are core evaluation criteria for this role.

💼 Compensation & Benefits

• Monthly salary: SGD 7,000 –10,000, subject to experience and overall capability;
• Compensation and incentive structure will be discussed further during the interview process;
• Performance-based bonus ranging from 3 to 8 months’ salary, subject to individual and company performance.

📌 Additional Information

• This position is limited to 1 hire, selection will be based on merit;
• Working hours are relatively flexible and require alignment with U.S. time zone meetings;
• This role is best suited for candidates with strong stress tolerance, high execution capability, and a desire to work closely with core business operations;
• This is a high-trust role with clear long-term development opportunities;