Business Operations Manager (Data & Process Focus) Geylang Bahru ~

PERSOL; Singapore; On-site; SGD 80,000 - 110,000; Full time

Job summary

A leading recruitment firm in Singapore seeks a proactive Operations Manager to oversee administrative functions related to project management and financial processes. The ideal candidate will have 7+ years in operations with at least 3 years in a leadership role. Responsibilities include managing vendor contracts, developing performance reports, and driving project coordination. The role requires strong stakeholder management, excellent communication skills, and proficiency in Microsoft Office tools. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• 7+ years of experience in operations and administration.
• At least 3 years in a managerial capacity.
• Proven track record in process optimization.

Responsibilities

• Oversee Purchase Orders and Contract Confirmations.
• Develop management dashboards for senior leadership.
• Drive coordination of complex projects across teams.

Skills

Operations management

Stakeholder management

Data analysis

Process optimization

Project management

Leadership

Communication

Analytical skills

Tools

Microsoft Excel

Power BI

Salesforce

ServiceNow

Job description

Job Summary

We are seeking a proactive and detail-oriented individual to manage operational and administrative functions related to project management, retail (customer engagement) and financial processes. This role is pivotal in ensuring seamless execution backend operations, billing, and governance activities while supporting cross-functional initiatives through data-driven decision-making.

Job Responsibilities

Operational Leadership

• Oversee and govern the issuance and validation of Purchase Orders (PO), Work Orders (WO), and Contract Confirmations (CC) for construction and installation projects.
• Ensure accuracy and integrity of resident database management, including onboarding, sign-ups, and cancellations.
• Direct the processing of contractor invoices and payment cycles, ensuring timeliness and compliance.
• Manage invoicing and collections strategy to optimize cash flow and customer experience.

Strategic Reporting & Insights

• Lead the development of management dashboards and performance reports for senior leadership.
• Analyze operational and financial data to identify trends, risks, and opportunities for improvement.
• Provide actionable insights to inform strategic planning and resource allocation.

Project & Stakeholder Management

• Drive coordination of complex projects, ensuring alignment across internal teams and external partners.
• Act as a key liaison between cross-functional departments to ensure timely execution of deliverables.
• Represent the function in governance forums and strategic discussions.

Governance & Continuous Improvement

• Lead transformation initiatives to automate billing processes and reduce manual intervention.
• Design and implement robust SOPs and Business Continuity Plans (BCPs) to safeguard operations.
• Establish governance frameworks to ensure compliance with corporate policies and regulatory standards.
• Champion a culture of continuous improvement and operational excellence.

Job Requirements

• 7+ years of experience in operations, administration, and process optimization, with at least 3 years in a leadership or managerial capacity.
• Advanced proficiency in Microsoft Office Suite (Excel, Power BI) for analytics and reporting.
• Proven track record in defining, mapping, and maintaining enterprise-level process frameworks.
• Strong stakeholder management and ability to influence at senior levels.
• Experience with Salesforce for CRM and ServiceNow for workflow automation.
• Familiarity with enterprise systems and data visualization tools.
• Strategic thinker with strong business acumen.
• Exceptional organizational and analytical skills.
• Proactive, resourceful, and adept at managing ambiguity.
• Strong communication and interpersonal skills to lead teams and influence stakeholders.
• High integrity and commitment to governance and compliance.

Application Process

Interested candidates, please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile.

Contact number: 8189 1194