Business Communications Executive

LOGISTICS 9 PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and trading company in Singapore is seeking a meticulous Administrative Executive to manage business communications and provide operational support. The role demands strong organizational skills, proficiency in Microsoft Excel, and excellent communication abilities. Responsibilities include drafting emails, managing documents, and coordinating with suppliers to ensure smooth operations. Competitive salary and career growth opportunities are offered.

Benefits

Monthly salary SGD 3,200 – 4,000

Annual leave and medical benefits

Opportunities for career growth

Qualifications

• Proficiency in Microsoft Excel is essential with familiarity in formulas and structured data handling.
• Excellent command of written and spoken English; Mandarin and/or Spanish is advantageous.
• Positive, professional attitude and willingness to learn.

Responsibilities

• Draft and manage business communications on behalf of the Director.
• Prepare and update business documents like quotations and invoices.
• Coordinate with suppliers and factories to follow up on shipments.
• Assist the Director with operational tasks and project management.

Skills

Microsoft Excel proficiency

Strong organizational skills

Attention to detail

Professional communication

Education

Diploma or Degree in Business Administration, Supply Chain, or Communications

Job description

Job Title:

Administrative Executive (Business Communications & Operations Support)

Company Overview

Logistics 9 is a Singapore-based trading and export logistics company with operational hubs in Yiwu (China) and Hong Kong. We specialize in sourcing, procurement, quality control, and containerized exports for international clients, particularly in Latin America.

As our business expands, we are seeking a meticulous, proactive, and resourceful Administrative Executive who can manage professional business communications and provide operations support to the Director. This role is critical to ensuring smooth coordination with our global partners and freeing up management bandwidth to drive sales growth.

Key Responsibilities

• Business Communications Draft, manage, and reply to business emails on behalf of the Director in a professional and timely manner. Ensure communication with clients, suppliers, and forwarders is clear, accurate, and documented. Maintain a consistent, professional tone in all correspondence.
• Excel & Documentation Prepare, review, and update quotations, sales orders, invoices, and other business documents using company templates. Manage and update data in Microsoft Excel, including formulas, formatting, cross-checking, and ensuring data accuracy. Generate reports and summaries from spreadsheets to support business decision-making.
• Operations Support Coordinate with suppliers, factories, QC teams, and freight forwarders to follow up on shipments and project milestones. Track deadlines and ensure all parties are aligned to avoid delays in production and shipments. Organize and maintain digital records and filing systems for easy retrieval.
• Administrative Support Assist the Director with day-to-day operational tasks and project management. Maintain confidentiality in handling sensitive information. Identify and recommend improvements to increase efficiency in communication and workflows.

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Communications, or related field.
• Proficiency in Microsoft Excel is essential (must be comfortable with formulas, formatting, and structured data handling).
• Excellent command of written and spoken English. Proficiency in Mandarin and/or Spanish will be an advantage.
• Strong organisational skills, with the ability to manage multiple tasks and deadlines.
• Attention to detail, accuracy, and a strong sense of responsibility.
• Ability to work independently with minimal supervision.
• Positive, professional attitude and willingness to learn.

Working Hours & Location

• Monday to Friday: 9:00 am – 6:00 pm
• Saturday: Half-day work-from-home
• Location: Singapore office (coordination across international time zones may be required)

Compensation & Benefits

• Monthly salary: SGD 3,200 – 4,000, commensurate with experience.
• Annual leave, medical benefits, and other entitlements as per MOM regulations.
• Opportunities for career growth in an expanding international business.

Equal Opportunity Statement

Logistics 9 is committed to fair and progressive employment practices in line with TAFEP guidelines. All applicants will be considered fairly, regardless of age, race, gender, religion, marital status, or family responsibilities.