Building Officer

RAFFLES QUAY ASSET MANAGEMENT PTE LTD; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading asset management company in Singapore seeks a Building Officer to join its Building Operations team. The role involves conducting daily inspections, managing maintenance work, overseeing security and housekeeping services, and ensuring compliance with safety standards. Ideal candidates should hold NITEC or relevant studies, possess strong interpersonal skills, and be ready for 12-hour shifts and standby duties. This position offers a dynamic work environment contributing to a world-class experience for tenants.

Qualifications

• Experience in building operations in commercial buildings is an added advantage.
• Able to perform 12 hours shift and standby duties.

Responsibilities

• Conduct routine daily inspections for building defects and safety issues.
• Supervise maintenance work and service providers.
• Manage fire alarm system operations and emergency responses.
• Oversee housekeeping and cleaning services.
• Monitor security system operations and attend to emergencies.
• Conduct inspections for landscaping and pest control.

Skills

Team oriented

Good interpersonal skills

Education

NITEC or relevant studies

Job description

We are seeking a Building Officer to join our Building Operations team. The incumbent will be working in a team to work alongside teams of service providers and engineering to ensure high level quality standards are adhered to, achieving a world class environment for tenants/business.

Job responsibilities

1. Daily Building Operations

• Perform routine daily inspections around the building and surrounding areas to check for building defects, safety issues and non-compliance of building regulation and house rules
• Plan and schedule preventive maintenance and identify and propose necessary repair, maintenance and improvement works
• Supervise and inspect work of the service providers that provides maintenance or repair services.
• Update maintenance records in Yardi Elevate (FM) system, stock inventory, and request quotations for minor works
• Attend to tenants’ requests, feedback and closing the loop with them
• Monitor tenancy fitting-out and building improvement works and carry out daily inspection of tenant’s premises during fitting out works
• Generate inspection work orders for the service providers to carry out the work
• Ensure that the isolation of fire alarm/hot work is properly carry out by the service providers
• Response/operate the fire alarm system in Fire Command Centre (FCC)
• Must be physically and medically fit to attend to fire emergencies. Donning firefighting personal protection equipment and climbing staircases to fire floor is a must
• To oversee and supervise the security officers in the manning and controls of the drop-off point and all security deployment plans
• To monitor and work closely with external façade cleaning vendor regarding gondola or BMU system. Need to climb via a cat ladder (above 3 m) at the roof top for routine inspection

2. Housekeeping / Cleaning Services

• Lead and conduct regular joint inspections with cleaning service provider and oversee the work activities of housekeeping personnel
• Report cleaning deficiency and track its closure
• Conduct frequent daily checks on all critical and common areas of the building and liaise closely with the cleaning service provider

3. Security System Services

• In charge of daily operations in the FCC and monitor daily attendance of security officers
• Ensure that security officers carry out duties according to Standard Operating Procedures (SOP)
• Monitor CCTV and card access system and report any incidents or fault immediately
• Attend and manage any emergency situations on site like fire alarms and bomb threats etc
• Organise and assist fire safety managers in fire drills and safety inspections
• Conducts periodic checks for security and safety related equipment such as fire alarms, extinguishers and CCTV etc
• Ability to assist tenants with access cards programming and troubleshoot any technical problem encountered by the tenants

4. Carpark Operations

• Conduct daily check of carpark system and monitor manual raising of carpark barrier
• Ensure that the car park system is functioning well
• Updates the season car park holder on the monthly basis

5. Landscaping and Pest Control

• Daily inspection of landscaped areas and supervise the landscaping service provider in carrying out pest control measures
• To carry out the pest control inspection personally on the need basis
• Conduct daily inspections of all drainage systems, toilets and pantry area

Job Requirements

• NITEC and above or relevant studies.
• Building operations in commercial buildings will be an added advantage.
• Team oriented and good interpersonal skills.
• Able to perform 12 hours shift and standby duties.