Building Facilities Technical Support

National University of Singapore; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A leading educational institution is seeking a Building Facilities Technical Support professional in Singapore. The successful candidate will oversee facility operations and maintenance within the School of Computing, manage event logistics, and ensure compliance with safety regulations. Applicants should possess a diploma or degree in Facilities Management and have at least 5 years of relevant experience. Proficiency in Microsoft Office, AutoCAD, and a proactive attitude are essential. Only shortlisted candidates will be notified.

Qualifications

• Minimum 5 years of relevant experience in building and facilities management.
• Proficient in project management and event support.
• Proficient in mechanical and electrical systems including HVAC, BMS.

Responsibilities

• Provide maintenance and support for building facilities services.
• Ensure smooth execution of events in SoC premises.
• Manage space allocation and venue preparation for events.

Skills

Management of building facilities

Project management

Workplace safety practices

Event logistics coordination

Communication skills

Teamwork

Education

Diploma or degree in Facilities Management or related field

Tools

Microsoft Office Suite

AutoCAD

VISIO

Job description

Job Title: Building Facilities Technical Support

Posting Start Date: 03/12/2025

Job Description

The ideal candidate will be responsible for providing general BuildFac services and operational support, including card access management, carrying out project-based initiatives, and overseeing maintenance works related to building infrastructure within the School of Computing (SoC). The role also includes coordinating all maintenance activities with NUS Campus Asset Management to ensure a well-maintained and efficiently operated SoC environment.

Additionally, the incumbent will manage event logistics and provide operational support across various event venues within NUS-SoC. The candidate should possess a strong background in facilities management, supported by project management skill, and a good knowledge of workplace safety practices and fire safety requirements.

Duties & Responsibilities

General

• Provide and maintain Building Facilities-related support, services, and maintenance, including day-to-day operations and event coordination within SoC premises.
• Maintain cleanliness and upkeep of premises.
• Conduct and coordinate fire safety checks and drills.
• Perform systems administration (eg maintenance, troubleshooting, operation, etc) on door access system and manage key with proper access control to ensure physical security.
• Track and manage BuildFac-related job ticket/request systems.
• Ensure accurate documentation of all BuildFac work activities.

Project-Based Initiatives

• Plan and execute facility relocations and renovations as needed.
• Provide basic renovation designs and floor plans.
• Lead procurement processes for furniture and BuildFac-related services.
• Manage BuildFac-related projects.

Event Support

• Provide operational support for events conducted in SoC premises, including venue preparation and coordination.
• Manage space requirement for events (eg temporary room allocation and deallocation).
• Assist with event-related logistics to ensure smooth execution.
• Ensure seamless event arrangements.
• Manage event setup and teardown.
• Perform change-and-communication management with vendors and all stakeholders.
• Manage transition between back-to-back events.

Others

• Space planning, managing space, venue, room allocation, and deallocation.
• Do broad planning, budgeting and scheduling of projects / maintenance works.
• Assist in onboarding and offboarding of staff, students and visitors.
• Assist in improving business and IT processes related to BuildFac.
• Assist in improving BuildFac-related policies.
• Be available for scheduled standby duties and to respond to emergencies outside of office hours and on weekends as required.
• Perform after-hours work when necessary, including, but not limited to, pre-shutdown preparations, shutdown activities, post-shutdown recovery, and assist with Fire Certification inspections.
• Undertake any other ad-hoc tasks assigned by the supervisor or management.
• As part of the role, personal phone number will be used and shared for work-related communication, including standby duties and emergency responses outside of office hours and on weekends.

Qualifications

• A diploma or degree in Facilities Management, Building Services, or a related field is preferred. Candidates with significant experience in facilities management or a related field, demonstrating a strong understanding of facilities operations and management principles, will also be considered.
• A minimum of 5 years of relevant experience in building and facilities management, including project management and event support, is preferred. However, candidates with less experience who demonstrate strong potential and relevant skills, with more than 10 years of relevant experience, may also be considered.
• To have a good understanding and experience with mechanical and electrical (M&E) systems, such as HVAC, BMS, EL, and ELV systems.
• Familiarity with space management, venue allocation, and event logistics is essential.
• To have a good understanding of prevailing fire safety code and regulations, workplace safety and health, building codes and standards is beneficial.
• The ability to plan, coordinate and manage multiple projects simultaneously, with strong resource, organizational and time management skills, is required.
• Proficiency in Microsoft Office Suite and other relevant software for project and facilities management is expected.
• Basic design and drawing skills using AutoCAD or VISIO (e.g., creating floor plans and renovation plans) are beneficial.
• Strong communication and interpersonal skills are essential, enabling effective interaction and collaboration with team members, staff, students, contractors, and stakeholders. The ability to work effectively both independently and as part of a team is also crucial.
• A proactive, hands-on approach to resolving issues, combined with effective analytical and problem-solving skills, is necessary.
• Must be adaptive, pro-active, self-motivated with positive work attitude.

Only shortlisted candidates will be notified.

More Information

Location: Kent Ridge Campus

Organization: School of Computing

Department: Dean's Office (School of Computing)

Job requisition ID: 31129