Book Keeper

ADVANCED CUISINE MANUFACTURING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A manufacturing company in Singapore is seeking a Bookkeeper to maintain accurate financial records and manage documentation. The ideal candidate should have at least 2 years of bookkeeping experience, a diploma in accounting or finance, and proficiency in accounting software. Responsibilities include preparing financial reports, managing invoices, and ensuring compliance with record-keeping regulations. Additional skills in MS Office and attention to detail are essential. Good English communication is required, and Mandarin is a plus.

Qualifications

• At least 2 years’ experience in bookkeeping, accounting, or an administrative finance role.
• Good command of English; Mandarin is an advantage.

Responsibilities

• Maintain accurate ledgers, journals, and financial databases.
• Prepare, review, and file Purchase Orders, Proforma Invoices, and Sales Orders.
• Ensure compliance with legal requirements on document retention.

Skills

Proficient in MS Office (Excel, Word)

Knowledge of accounting software

Strong organizational skills

Attention to detail

Education

Diploma or higher in Accounting, Finance, or related field

Tools

Xero

QuickBooks

MYOB

Job description

Position Title: Bookkeeper
Company: Advanced Cuisine Manufacturing Pte Ltd
Reports to: Admin & HR Director / Finance Director (ParentCompany)
Location: Singapore ( 3 bus stops from Boon Lay Interchange, and the new MRT will be ready by 2028)

I. Position Overview

The Bookkeeper is responsible for maintaining accurate and up-to-date financial records for ACM. This includes recording day-to-day financial transactions, managing purchase and sales documentation, preparing reports for internal use, and ensuring compliance with company policies and statutory requirements. The role also involves systematic filing and secure storage of all financial documents for a minimum of 5 years in accordance with Singapore’s record-keeping regulations.

II. Key Responsibilities

• 1. Financial Record Keeping
  • Record and reconcile all incoming and outgoing transactions (accounts payable and receivable).
  • Maintain accurate ledgers, journals, and financial databases.
  • Support month-end and year-end closing processes.
• 2. Order & Documentation Management
  • Prepare, review, and file Purchase Orders (POs), Proforma Invoices (PIs), Sales Orders, and Purchase Invoices.
  • Ensure all documents are completed, authorised, and properly recorded before payment or invoicing.
  • Track outstanding receivables and payables, following up when necessary.
• 3. File Archiving & Compliance
  • Maintain systematic filing of all financial documents, both in hard copy and digital format.
  • Ensure compliance with company policy and legal requirements on document retention (minimum 5 years).
  • Support audits by providing organized and traceable records.
• 4. Support Functions
  • Assist the Finance Manager in preparing basic financial reports (cash flow summaries, expense reports).
  • Liaise with suppliers, customers, and internal departments regarding billing and payment matters.
  • Provide administrative support to the Finance and HR departments when required.

III. Qualifications

• Education: Diploma or higher in Accounting, Finance, or related field.
• Experience: At least 2 years’ experience in bookkeeping, accounting, or an administrative finance role.
• Skills:
  • Proficient in MS Office (Excel, Word) and accounting software (e.g., Xero, QuickBooks, MYOB, or equivalent).
  • Good understanding of bookkeeping principles and Singapore record-keeping requirements.
  • Strong organizational and archiving skills.
  • Attention to detail and accuracy in financial data entry.
• Languages:
  • Good command of English (spoken and written); Mandarin is an advantage for liaising with suppliers.