Board Secretary Office Assistant (Investor Relations & Corporate Governance)

MOCKBYRD GAMES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global gaming firm located in Singapore is looking for a candidate proficient in English and fluent in Mandarin for operations in their Board Secretary Office. Responsibilities include managing overseas subsidiary operations, liaising with external advisors, and ensuring compliance with corporate governance standards. A Bachelor’s degree in relevant fields is required, along with strong document management skills and attention to detail. Familiarity with UGC platforms like Roblox is a plus.

Qualifications

• Capable of handling cross-border communication and documentation.
• Prior experience in a listed company's Board Secretary Office / Investor Relations / Corporate Governance function is a plus.
• Strong capabilities in document management.

Responsibilities

• Assist with day-to-day operations of overseas subsidiaries.
• Support the Board Secretary in liaising with external advisors.
• Handle overseas entity billing reconciliation and invoice collection.
• Organize documentation and corporate records of overseas entities.
• Maintain regulatory information for directors and management.
• Advance corporate governance standardization and compliance initiatives.

Skills

Excellent English proficiency

Fluency in Mandarin Chinese

Microsoft Office proficiency

Detail-oriented execution

Education

Bachelor’s degree in economics, finance, accounting, statistics, or related fields

Job description

Key Responsibilities

• Assist the Corporate Secretary Office with the day-to-day operations and administrative matters of overseas subsidiaries/entities, ensuring smooth and compliant operations.
• Support the Board Secretary in liaising with and coordinating external professional advisors, including BVI counsel and U.S. legal counsel, on relevant matters.
• Handle overseas entity billing reconciliation, expense reimbursement/application, invoice collection, and follow up on related approval workflows.
• Assist in the preparation and organization of shareholders’ meetings, board meetings, and supervisory board meetings, including meeting materials compilation, filing, archiving, and access/checkout records.
• Organize, maintain, and safeguard documentation and corporate records of overseas entities to ensure completeness, accuracy, and traceability.
• Maintain and update regulatory information for directors, supervisors, and senior management, and support related regulatory filings and procedures.
• Support the Board Secretary in advancing corporate governance standardization and compliance initiatives, and take on routine administrative and operational tasks within the Board Secretary Office.
• Manage the shareholder register and support equity-related matters such as share issuance, changes, pledges, and other corporate actions, ensuring proper execution and documentation.

Qualifications

• Excellent English proficiency (listening, speaking, reading, and writing), capable of handling cross-border communication and documentation; willing to undertake short-term overseas business travel as needed.
• Mandatory fluency in Mandarin Chinese (both verbal and written) is required for this role.
• Bachelor’s degree or above; majors in economics, finance, accounting, statistics, or related fields are preferred.
• Prior experience in a listed company’s Board Secretary Office / Investor Relations / Corporate Governance function is a plus.
• Proficient in Microsoft Office and other workplace tools (Word, Excel, PowerPoint, etc.), with strong capabilities in document management, information organization, and detail-oriented execution.
• Valid driver’s license and proficient driving skills are preferred. Access to a personal vehicle is a significant advantage.

Preferred Qualifications

• Familiarity with Roblox or similar UGC platforms; being an experienced Roblox player is a strong plus.