Associate Executive

National Neuroscience Institute; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A national specialist centre in Singapore is seeking an Administrative Assistant to provide daily support in various tasks. Responsibilities include data collation for projects, preparing duty rosters, maintaining staff records, and ensuring accurate billing for services. Candidates should possess a recognised diploma and have at least 1 year of administrative experience, with strong organizational and communication skills. Proficiency in Microsoft Office is essential.

Qualifications

• At least 1 year of working experience in office administration.
• Meticulous and organised with attention to detail.
• Team player with strong interpersonal skills.

Responsibilities

• Collate departmental Quality Improvement Projects data.
• Assist in planning duty roster for staff.
• Maintain records for time-off and overtime for staff.
• Support administrative work for doctors and residents.
• Ensure accuracy in billing for imaging services.

Skills

Microsoft Office proficiency

Interpersonal skills

Communication skills

Organisational skills

Education

Recognised Diploma

Job description

Company description

The National Neuroscience Institute (NNI), Singapore is the national specialist centre and regional centre for clinical referrals for the management and treatment of the neurosciences, as well as for education and research conducted in the field. NNI offers over 20 subspecialties in neuroscience care and treats a broad range of illness affecting the brain, spine, nerves and muscles. Offering a comprehensive range of Neurology, Neurosurgery and Neuroradiology services using the latest technology and experience of our healthcare professionals, NNI is at the forefront of neuroscience care in Singapore and across the region.

Job description

You will provide support in the daily administrative duties of the department as follows:

• Collate departmental Quality Improvement Projects data for medical and non-medical staff.
• Assist in preparation and planning of duty roster for medical and non-medical staff.
• Assist in maintaining record for time-off and overtime for department staff.
• Support administrative works for doctors including residents.
• Support administrative work for NRD to be accredited as Continuing Professional education (CPE) provider.
• Assist in preparation of agenda and minutes taking for monthly Senior/ General staff Meeting.
• Ensure all billings for cases done at Neuroradiology are tallied and without error before sending to TTSH Finance for processing.
• Assist in checking with all billing charges for imaging services daily to ensure accuracy and make the necessary adjustment request for billing errors.
• Any ad-hoc assignment by the supervisor.

Job Requirements

• Recognised Diploma with at least 1 year of working experience in office administration
• Meticulous and organised
• Team players with good interpersonal and communication skills
• Proficiency in Microsoft Office (Word, Excel, Power point)