Assistant/Officer, Admin

Keppel (Fund Management & Investment); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading investment firm in Singapore is looking for an administrative professional to support senior executives. Responsibilities include managing calendars, coordinating travel arrangements, and compiling meeting materials. The ideal candidate has 3-5 years of experience in similar roles, a diploma qualification, and strong organizational and communication skills. Join us in a fast-paced environment where your attention to detail and teamwork will be essential.

Qualifications

• 3-5 years of experience in administrative or secretarial duties supporting senior executives.
• Meticulous, with strong organisational and communication skills.
• Ability to work in a fast-paced environment and multi-task.

Responsibilities

• Provide secretarial and administrative support for CEOs/Heads.
• Assist in coordinating travel arrangements and claims.
• Compile quarterly board meeting materials and collate investor booklets.

Skills

Organisational skills

Communication skills

Attention to detail

Proficient in MS Office

Team player

Education

Diploma qualification

Job description

Job Description

Your administrative functions include assisting the units in making travel arrangements, travel claims, business expense claims and petty cash claims. You will handle compilation of board meeting materials, checking on phone charges, maintaining database and filing system. In addition, you will also be expected to provide logistical support for meetings and other ad‑hoc duties or projects which may be assigned.

• Provide secretarial and administrative support & manage calendar for CEOs/Heads
• Assist in coordinating travel arrangements and travel claims
• Assist in compiling quarterly board meeting materials
• Collating and printing investor booklets
• Provide logistical support for meeting
• Organise Board Meetings snacks, name tags etc.
• Distribution of mails for business entity team
• Update gifts and hospitality registry
• Fire warden

Job Requirements

• 3-5 years of working experience in administrative or secretarial duties that support senior executives and teams and with at least a Diploma qualification
• Meticulous and has initiative
• Strong organisational and communication skills
• A team player – Able to work in fast‑paced environment, multi‑task and work with minimum supervision – Proficient in MS Office

BUSINESS SEGMENT

Real Estate

PLATFORM

Fund Management