Assistant Manager Graduate Studies

National University of Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore is looking for a Senior Executive to oversee centralized operations for graduate student candidature matters within MSc and PhD programmes. The role includes managing PhD qualifying examinations, coordinating admissions, engaging with students, maintaining data reporting, and organizing events. The ideal candidate should have a Bachelor's degree, excellent organizational skills, and a passion for enhancing education in a diverse environment.

Qualifications

• Experience in the education industry is advantageous.
• Passion and drive to enhance higher education delivery in a fast-paced, multicultural setting.
• Fluent in written and spoken English.

Responsibilities

• Handle end-to-end processing for PhD Qualifying Examinations and Thesis Submissions.
• Process applications for MSc and PhD admissions.
• Coordinate the International Buddy Programme for students.
• Consolidate and maintain admission and exit survey datasets.
• Coordinate division-specific events and maintain programme websites.

Skills

Excellent interpersonal and organizational skills

Ability to multi-task effectively

Strong team player

Education

Bachelor Degree in any discipline

Job description

Overview

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore.

Job Description

The Division of Graduate Studies (DGS) at NUS Medicine is seeking a proactive, detail-oriented Senior Executive to administer centralized operations for candidature matters across our MSc (Research) and PhD programmes. Serving a dynamic community of over 500 graduate students at any point in time, this role supports end-to-end processes for examinations, admissions, student engagement initiatives, data reporting, and operational programmes.

Responsibilities

1. PhD Qualifying Examinations (PQE) and Thesis Submissions
   • Handle end-to-end processing, scheduling, eligibility checks, documentation, and follow-ups for PQE, thesis submissions, and examinations for approximately 200-250 students per academic year.
   • Provide timely support and responses to student enquiries through to degree conferment.
2. Admissions (MSc and PhD by Research)
   • Process applications for two intakes per year (average ~300 applications; total enrolment ~130-140 annually).
   • Ensure accurate, complete documentation and adherence to programme timelines; respond to admission-related enquiries.
3. Student Engagement and Programme Administration
   • Coordinate the International Buddy Programme (IBP) for two sessions per academic year (~60 students), including buddy assignments, Meet & Chat sessions, communications, and reimbursement processing.
   • Administer research scholar leave records and process Leave of Absence (LOA) applications.
   • Manage the IRIS@NUS research internship programme, including timely allowance disbursement and addressing interns' queries during 2-3 month placements.
4. Data Management and Reporting
   • Consolidate, clean, and maintain admission and exit survey datasets (~120-140 submissions per academic year) to ensure accuracy, completeness, and timely reporting for analysis.
5. Events and Web Content
   • Coordinate division-specific events such as orientation and commencement activities.
   • Ensure programme websites are kept current and accurate.

Qualifications

• A Bachelor Degree in any discipline
• Experience in the education industry is advantageous
• Passion and drive to enhance higher education delivery in a fast-paced, multicultural setting.
• Excellent interpersonal and organizational skills; strong team player with high collaboration.
• Ability to multi-task effectively with a keen eye for detail.
• Fluent in written and spoken English.

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department: Division of Graduate Medical Studies

Employee Referral Eligible: No

Job requisition ID: 31635