Assistant Manager, Corporate Secretarial Services

IQ-EQ; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading Investor Services firm in Singapore is seeking a skilled Corporate Secretary to manage corporate secretarial duties for clients. Responsibilities include ensuring compliance with the Singapore Companies Act, handling incorporations, and preparing statutory documents. Applicants should have a degree in Business Administration or Law, at least 5 years of relevant experience, and an ICSA qualification is preferred. This role offers comprehensive remuneration, additional benefits, and a supportive work environment.

Benefits

Comprehensive remuneration and pension

Private health and dental cover

25 days paid annual leave

Flexible working arrangements

Qualifications

• Minimum 5 years of relevant experience in corporate secretarial services, especially in funds and special purpose vehicles.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Manage full spectrum of corporate secretarial duties for fund structures and corporate entities.
• Ensure compliance with the Singapore Companies Act and other statutory requirements.
• Prepare and file statutory documents with ACRA.

Skills

Typing

Data Entry

Computer Skills

Microsoft Publisher

Microsoft Word

QuickBooks

Office Experience

Computer Literacy

Microsoft Excel

Filing

Administrative Experience

Phone Etiquette

Education

Degree in Business Administration, Law or related discipline

ICSA qualification or equivalent

Job description

Were a leading Investor Services group offering end-to-end services in administration accounting reporting regulatory and compliance needs of the investment sector worldwide.

You will be responsible for all company secretarial matters relating to a portfolio of clients.

What youll do

• Manage full spectrum of corporate secretarial duties for fund structures (e.g. VCCs LPs SPVs) and corporate entities.
• Ensure compliance with the Singapore Companies Act and other relevant statutory requirements.
• Handle incorporation of new companies registration of branches and other entities.
• Prepare and file statutory documents (e.g. annual returns resolutions changes in officers/shareholders) with ACRA
• Maintain statutory registers and minute books in accordance with ACRA requirements
• Coordinate board and shareholder meetings including drafting agendas minutes and resolutions.
• Attend and conduct board meetings where required and draft accurate and timely board minutes.
• Provide advisory support on corporate governance and regulatory matters.
• Review work prepared by junior team members and provide guidance and mentorship.
• Liaise with clients auditors legal advisors and regulatory authorities.
• Support client onboarding
• Experience in organizing and conducting board meetings and drafting minutes.
• Well-versed in Bizfile E-stamping CAS system and Microsoft office applications.
• Serve as the primary point of contact for assigned clients ensuring timely and professional communication.
• Advise clients on corporate governance compliance obligations and regulatory changes.
• Liaise with auditors legal counsel tax advisors and regulatory bodies as needed.

What we offer

• Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications level of experiences and skills profile
• Wellbeing: additional social benefits such as private health and dental cover life assurance and etc
• Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays
• Maternity and paternity leave education leave and etc
• Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such we are open to conversations with employees related to setting up flexible working arrangements.

Qualifications

• Degree in Business Administration Law or a related discipline.
• ICSA qualification or equivalent is preferred.
• Minimum 5 years of relevant experience in corporate secretarial services especially in the areas of funds and special purpose vehicles.
• Conversant with the Singapore Companies Act and the Variable Capital Companies Act as appropriate.
• Ability to work independently with minimum supervision and as part of a team in a fast-paced
• Accountability and proactive and good communication skills.
• Excellent written and verbal communication skills.
• Detail-oriented proactive and able to manage multiple deadlines.

Additional Information

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

Remote Work

No

Employment Type

Full-time

Key Skills: Typing,Data Entry,Computer Skills,Microsoft Publisher,Microsoft Word,QuickBooks,Office Experience,Computer Literacy,Microsoft Excel,Filing,Administrative Experience,Phone Etiquette

Department / Functional Area: Client Services

Experience: years

Vacancy: 1