Assistant Manager

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading administrative services provider in Woodlands, Singapore, is seeking an experienced Administrative Officer to provide general support, oversee a small team, and manage office logistics. The successful candidate will coordinate administrative tasks, manage supplies, and support company events. Applicants should have a diploma in Business Administration, 2–4 years of relevant experience, and proficiency in Microsoft Office. Ability to communicate in Mandarin is necessary due to interaction with Mandarin-speaking associates. This position is limited to Singapore Citizens or Permanent Residents.

Qualifications

• 2–4 years of experience in administrative roles, preferably within construction or related industries.
• Experience supervising or guiding junior administrative staff is preferred.
• Strong execution capability with good organisational skills.

Responsibilities

• Provide general administrative support, including documentation, filing, and data entry.
• Coordinate meetings and administrative logistics.
• Lead and supervise a team of administrative staff.
• Manage office supplies and vendor relationships.
• Handle company accommodation administration and flight arrangements.
• Oversee office cleanliness and asset monitoring.
• Coordinate company events and review processes for efficiency.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Organisational skills

Team player

Mandarin communication

Education

Diploma or Degree in Business Administration

Job description

• Location: Location: Woodlands

• Working Hours: 5.5 days (8am to 5:30pm, 8am to 12pm)

Job Description

• Provide general administrative support to corporate and operational teams, including documentation, filing, data entry, scanning, records management, and preparation of correspondence, reports, and forms.

• Coordinate meetings, schedules, administrative logistics, and meeting room bookings.

• Manage office supplies, stationery, vendors, and general office administration.

• Lead, supervise, and guide a team of 2–3 administrative staff, including task assignment, workload monitoring, on-the-job training, and daily operational guidance. Act as the first point of escalation for administrative issues.

• Handle company accommodation administration, including leasing, handover, maintenance coordination, air-conditioning servicing, issue resolution, and liaison with property agents.

• Manage company-wide flight and accommodation arrangements as required.

• Ensure office cleanliness, housekeeping, and general tidiness by coordinating cleaning schedules, monitoring service quality, and ensuring proper execution by service providers.

• Handle company asset allocation and monitoring, including issuance, usage tracking, return, and maintenance of accurate asset records.

• Manage company vehicle administration, including road tax renewal, insurance matters, leasing arrangements, and related documentation.

• Oversee uniform allocation, issuance and return, maintain inventory records, and ensure stock levels are kept up to date.

• Prepare and process administrative documentation, records, and related payments.

• Coordinate and support company events, including team bonding activities, festive events, and company functions.

• Review administrative processes and propose practical improvements to enhance efficiency and control.

• Ensure compliance with company policies and proper record-keeping.

• Any other duties as assigned

Requirements

• Diploma or Degree in Business Administration or related discipline.

• Minimum 2–4 years of experience in administrative roles, preferably within the construction or related industries.

• Prior experience supervising or guiding junior administrative staff is preferred.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Strong hands-on execution capability with good organisational skills.

• Good team player with the ability to work independently and take ownership.

• Able to communicate in Mandarin to liaise with Mandarin-speaking associates

• This position is open to Singapore Citizens or Permanent Residents due to quota limitations.