Assistant Front Office Manager

The Fullerton Hotels and Resorts; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A luxury hotel chain in Singapore is seeking a dedicated Front Office Supervisor to assist the Front Office Manager with training employees and ensuring service standards are met. Responsibilities include supervising staff activities, managing room assignments, and overseeing guest services to maintain high-quality experiences. Candidates should be well-organized, proactive, and possess strong leadership skills. This role requires regular coordination with various departments and participation in management meetings.

Responsibilities

• Assist the Front Office Manager in setting up training tools and procedures.
• Select, hire, and train employees to meet service standards.
• Supervise, organize, and coordinate the staff and activities of the Front Office.
• Ensure Front Office Employees perform their duties according to standards.
• Assign rooms for all arrivals and train Guest Relations Executives.
• Maintain consistency in service throughout the guest's stay.
• Plan and prepare work schedules for Duty Manager and Front Desk personnel.
• Authorize the acceptance of various forms of payments.
• Monitor guest credit status and follow up on pending payments.
• Coordinate with security for investigations of irregularities.
• Control rooms’ situation regarding reservations and occupancy.
• Attend department heads meetings as needed.
• Ensure adherence to Accounting Standards and Procedures.
• Train staff for emergency situations.
• Inspect preparations for VIP guests.
• Keep updated with new standards and procedures.
• Perform other duties as assigned.

Job description

Responsibilities

• Assist the Front Office Manager in setting up the Front Office training tools such as job descriptions, standards and procedures, and training plans as a guideline for the Front Office operation.

• Assist the Front Office Manager to select, hire, and train employees to meet the hotel's standard of service.

• To assist Front Office Manager in supervising, organising, directing and coordinating the staff and activities of the Front Office.

• To have Front Office managerial presence felt behind the Reception counter; ensure that Front Office Employees perform their daily duties according to required standards.

• Emphasis will be on the assignment of rooms for all arrivals, and this includes the training of the Guest Relations Executives in this aspect of the job.

• Check and ensure that consistency in the service for guest is maintained from the reservation stages to the final departure.

• To plan and prepare work schedules for Duty Manager and Front Desk personnel.

• Authorise the acceptance of traveller cheques, cash advance, rebates, paid out, refunds on the basis of established procedures.

• Monitor and control guest's credit status to ensure that payment is collectable and received on time. Perform a regular follow up for pending payments to ensure that they are collected.

• To coordinate with security in the investigation of irregularities and undesirable guests.

• Monitor and control the rooms’ situation in connection with reservations, daily occupancy and rooms’ availability to ensure maximum revenue through effective yield management.

• Attend department heads meeting in the absence of the Front Office Manager or other meetings as required.

• Be familiar with all Accounting Standards and Procedures pertaining to rooms revenue and advise staff concerned to adhere to them in daily operations.

• Know all procedures in case of emergency or fire and make sure that staff are periodically trained to face this situation and know their function according to the procedures.

• Participate in the inspection and checking the preparation for VIPs and ensure that they will receive proper treatment as VIP during their stay with the hotel.

• Keep updating with new Standards, Procedures and other information and advise Front Office section heads accordingly.

• Perform other duties related or unrelated to Front Office Department or as assigned by Front Office Manager, or the Management.