Assistant Facilities Manager

CBRE GWS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global real estate services firm located in Singapore is seeking an Assistant Facilities Manager. This role involves supervising a team for building operations and maintenance, coordinating repairs, and managing capital projects. Candidates should have a Bachelor's degree or relevant experience, with strong leadership and organizational skills. You will ensure compliance with regulations, maintain client relationships, and optimize team performance. Ideal for a proactive professional passionate about facility management.

Qualifications

• 3-5 years of relevant experience in facilities management.
• Experience in staffing, training, and performance management.
• Valid driver's license required.

Responsibilities

• Manage a team responsible for building operations and maintenance.
• Coordinate facility repairs and vendor management.
• Prepare and manage operating budgets and capital projects.

Skills

Leadership skills

Organizational skills

Communication skills

Math skills

Education

Bachelor's Degree or relevant experience

Facility Management certification

Job description

About the Role

As a CBRE Assistant Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You will Do

• Provide formal supervision to employees. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
• Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff and department deadlines. Mentor and coach as needed.
• Coordinate and manage facility repairs and maintenance by working with technicians, vendors, and contractors.
• Maintain positive client relationships and conduct meetings on unresolved facility issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

What You will Need

• Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Valid driver's license required. Facility Management certification preferred.
• Experience in staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.