Administrator (Sales Department)

Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent hospitality and entertainment company in Singapore is seeking an experienced administrative professional to provide high-level support. The ideal candidate will have a relevant diploma/degree and at least 3 years of experience. Proficiency in Ariba and Concur systems, as well as Microsoft Office, is essential. The position demands excellent interpersonal skills and the ability to work under pressure in a fast-paced environment.

Qualifications

• Minimum of 3 years solid experience in similar capacity.
• Familiar with the Ariba / Concur system is a must.
• Proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide high-level administrative support by preparing reports and handling information requests.
• Maintain executive's appointment schedule by planning meetings and travel.
• Liaise with other departments to maintain efficiency in operations.

Skills

Interpersonal skills

Communication skills

Organizational skills

Detail-oriented

Ability to work under pressure

Education

Diploma / Degree in Business Administration, Economics or equivalent

Tools

Ariba

Concur

Microsoft Office

Job description

Job Responsibilities

• Provide high-level administrative support by preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Prepare, raise purchase orders and process requests for equipment, gifts and supplies. Coordinate with respective vendors and departments in relation to paperwork, office equipment and sundries and set delivery according to usage.
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Write or draft correspondence, reports, documents and/or other written materials.
• Maintain customer confidence and protect operations by keeping information confidential.
• Review incoming correspondence; initiate replies as appropriate; route matters requiring action by other Departments and follow up to ensure actions are completed.
• Liaise with other departments to maintain and promote efficiency in day-to-day operations.
• Record and/or transcribe minutes of meetings and produce documents in draft or final format (if and when required).
• Perform any other tasks and projects as assigned.

Job Requirements

• Education & Certification
  • Diploma / Degree in Business Administration, Economics or equivalent
• Experience
  • Minimum of 3 years solid experience in similar capacity
  • Familiar in Ariba / Concur system is a must
• Other Prerequisite
  • Proficiency in the use of Microsoft Office including Word, Excel, PowerPoint, Outlook & Internet Explorer.
  • Possess excellent interpersonal, communication and organizational skills.
  • Able to work independently, meticulous and detail-oriented.
  • Responsible, accountable and discreet with sensitive / confidential information.
  • Possess a positive work attitude: committed, enthusiastic, outgoing, and helpful; be willing to learn, to participate and to assist others.
  • Be able to work under pressure in a fast moving environment.
  • Possess well groomed, professional appearance at all times.