Administrative Support Specialist

PSA Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global leader in port operations based in Singapore is seeking an Administrative Support Specialist. This role involves providing comprehensive office and administrative support, including managing meeting room bookings and liaising with facilities management. Ideal candidates will possess a diploma in HR or Business and have strong organizational skills. Experience in a similar role is preferred but entry-level candidates are encouraged to apply. The position offers an opportunity to contribute to a dynamic team environment.

Qualifications

• Possess a diploma in HR/ Business/ relevant qualifications.
• At least 2 years’ relevant experience in a similar role in a large MNC.
• Professional and discreet in handling confidential matters.
• Strong interpersonal skills with the ability to work independently.
• Excellent organization skills, resourceful, meticulous and able to multi-task.

Responsibilities

• Provide comprehensive office and administrative support.
• Manage meeting room bookings and housekeeping.
• Handle office maintenance and liaise with facilities management.
• Assist with HR administration and undertake other duties as assigned.

Skills

Written English proficiency

Interpersonal skills

Organization skills

Multi-tasking

MS Office proficiency

Education

Diploma in HR/Business

Job description

We are the World's Port of Call. Our winning formula is our People.

In our continuing journey to build great teams, we are looking for passionate individuals driven by a strong sense of purpose. It is only with the determination and commitment of our People that we can serve our customers, lead our industry and contribute to our nation to create new possibilities.

Working Alongside, we can deliver extraordinary results together! Join #TeamPSA today!

ADMINISTRATIVE SUPPORT SPECIALIST

Job no: 493729

Work type: Permanent

Categories: Administration, Human Resource, Admin

You will be part of the Corporate Shared Services team providing comprehensive office and administrative support to ensure smooth daily operations. This includes maintaining office cleanliness through coordination with cleaning vendors, managing requisitions for business cards, pantry items, and office supplies, and checking, verifying, and processing invoices. You are responsible for managing meeting room bookings and housekeeping, handling office maintenance by liaising with the facilities management department and arranging local and overseas courier services. The role also requires scheduling and coordinating internal and external meetings and appointments, providing logistical support for divisional events, and coordinating festive or seasonal cards and gifts. Additionally, you may provide scheduling or personal assistant support, assist with HR administration, and undertake other duties as assigned.

Requirements

• Possess a diploma in HR/ Business/ relevant qualifications.
• At least 2 years’ relevant experience in a similar role in a large MNC
• Good in written and conversational English.
• Professional and discreet in handling confidential and sensitive matters
• Strong interpersonal skills with the ability to work independently.
• Excellent organization skills, resourceful, meticulous and able to multi-task
• Proficient in MS Office applications
• Candidates with a basic HR knowledge and passionate for HR functions are welcome to apply.
• Entry-level candidates are welcome. Prior experience in office administration is an advantage.

Advertised: 02 Jan 2026
Applications close: 31 Mar 2026