Administrative Support and School Counter Support Officer

LIGHTVERSE PTE. LTD.; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

An educational institution in Bishan is seeking an Administrative Support cum School Counter Support Officer. This role involves performing HR-related administrative functions, managing general office counter services, and assisting students and parents. Candidates should have at least 2 years of office administration experience and ideally 1 year in an MOE school. Fluency in English, proficiency in MS Office, and good communication skills are essential. The position offers a work schedule from Monday to Friday, with consistent hours.

Qualifications

• At least 2 years working experience in office administration.
• Preferably 1 year or more working experience in MOE schools.
• First-aid training/certification is a plus.

Responsibilities

• Perform HR-related administrative functions.
• Manage the General Office Counter and assist walk-ins.
• Support onboarding and exit processes for school staff.

Skills

Fluent in English

Good communication skills

Good inter-personal skills

Proficient in MS Office

Ability to engage children aged 7 to 12

Team player with initiative

Positive learning attitude

Education

3 GCE 'O' level passes including English Language at grade C6

Job description

Administrative Support cum School Counter Support Officer (1 year contract - extendable)

Job scope

Administrative Functions

• Mainly perform HR-related administrative functions, e.g., appointment of flexi-adjunct teachers, tracking of leave applications, issuance of door access cards, etc. in relevant HR / IT systems (e.g., REMS, HRP)
• Perform data entry, maintain staff contact list, organisation chart and staff’s parking etc, as part of HR-related functions
• Support the administration for onboarding and exit of school staff
• Manage the courier / postage matters (e.g., collect incoming mails, letters and post out mails, etc.)
• General administrative matters and other ad-hoc duties assigned as part of the admin team (e.g., updating of staff’s pigeon holes, filing of documents, etc.)

Counter Services

• Answer calls and address simple queries or record contact details for relevant staff to call back
• Man the General Office Counter and manage walk-ins to General Office (e.g., parents, instructors, deliverymen, etc.)
• Assist students who are unwell
• Communicate with staff, parents and relevant stakeholders in managing students / parents

Requirements

• 3 GCE “O” - level passes, including English Language at grade C6 or better, or equivalent qualifications
• At least 2 years working experience in office administration
• Preferably 1 year or more working experience in MOE schools
• Fluent in English
• Proficient in MS Office systems such as Word, Excel and Powerpoint
• Good communication and inter-personal skills
• Able to communicate and engage children aged 7 to 12 years old
• Good team player with initiative
• Positive learning attitude
• First-aid training / certification

Working hours

Monday - Friday: 7am to 4pm (30-min lunch break)
Except one weekday, where end time is at 3:30pm instead of 4:00pm.

Location

Bishan

For interested candidates, please kindly forward your CV to 9630 3439 on WhatsApp or email to [e-mail].

EA License No. : 22C0937
EA Personnel No. : R23118390 (Gwen Lim)