Administrative Staff

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A recruitment agency in Singapore seeks a Back-office Support Specialist to handle accounting tasks, including invoicing and payroll, along with HR administration. The ideal candidate holds a Bachelor's degree or Polytechnic Diploma and possesses 1-2 years of accounting experience. Familiarity with Google Workspace tools, Xero, and payroll systems is advantageous. This position involves liaising with accounting firms and supporting recruiting activities. Strong communication and multitasking skills are essential.

Qualifications

• Bachelor’s degree or Polytechnic Diploma holder.
• At least 1-2 years of Accounting experience (Accounts Receivable / Accounts Payable).
• Experience in Payroll is preferred.
• Japanese skill is an added advantage.
• Knowledge and experience of back office systems is an advantage.

Responsibilities

• Support accounting activities, including creation of invoices through the Xero platform.
• Liaise with Accounting firm for book keeping.
• Manage Payroll and other HR admin tasks.
• Support recruiting activities, including drafting of LOAs.
• Process government-related paperwork.

Skills

Accounting experience

Strong interpersonal skills

Time management

Communication skills

Multitasking

Knowledge of Google Workspace tools

Education

Bachelor's degree or Polytechnic Diploma

Tools

Xero

Maju

Google Sheets

Google Docs

Zoom

Microsoft Teams

Job description

Overview

Industry: Science and Technology

Nearest MRT: One North

Job Description

• Understand all projects being run by the company for back office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
• Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
• Support recruiting activities (e.g. drafting of LOAs, On-boarding process)
• Internal Audit (Accounts close at the end of Nov, shareholders\' meeting at the end of Feb.)
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed
• Possibility of providing back-office support to group companies and the start-ups which this company supports

Requirements

• Bachelor’s degree or Polytechnic Diploma holder
• At least 1-2 years of Accounting experience (Accounts Receivable / Accounts Payable)
• Experience in Payroll is preferred
• Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts (Not a must)
• Knowledge and experience of systems used in the back office is an advantage
• Strong interpersonal, time management, and communication skills
• Ability to multitask
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus
• Science background or interest in science is a plus

Notes

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Khoo Tiffany
EA Registration No: R22107626
Pasona Singapore Pte. Ltd.
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