Administrative & Personal Assistant

BLUE OCEAN GLOBAL INVESTMENTS PTE. LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A financial investment firm in Singapore is seeking an organized office administrative professional to manage administrative tasks and provide personal assistance to the Director. The ideal candidate must be proficient in Mandarin, have prior experience in arranging educational tutoring, and be adaptable to a flexible work schedule, including some weekends.

Qualifications

• Ability to effectively communicate with Mandarin-speaking colleagues and stakeholders.
• Experience in arranging extracurricular education preferred.
• Adaptable to a flexible work schedule.

Responsibilities

• Support corporate administrative duties including filing and meeting scheduling.
• Coordinate the Director’s daily schedule and appointments.
• Arrange travel logistics including flight and hotel bookings.

Skills

Proficient in Mandarin

Organizational skills

Flexibility

Job description

We are seeking a reliable and well-organized office administrative professional to manage administrative tasks and provide personal assistance to the Director.

Key Responsibilities:

• Support corporate administrative duties, including document filing, processing, meeting scheduling, and managing office supplies.
• Coordinate the Director’s daily schedule, appointments, and related tasks.
• Arrange travel logistics, including flight and hotel bookings, visa applications, and occasional accompanying trips.
• Assist with personal and family-related tasks assigned by the Director, ensuring confidentiality and discretion.
• Handle other ad-hoc tasks as assigned by the Director.

Requirements:

1. Proficient in Mandarin, with the ability to communicate effectively with Mandarin-speaking colleagues and stakeholders in meetings, emails, and documentation.
2. Prior experience in arranging extracurricular education and tutoring for primary and secondary school students is preferred.
3. Adaptable to a flexible work schedule, including some weekends.