Administrative Officer (Sales, Admin & Planning)

Sentosa Development Corporation & Subsidiaries; Singapore; On-site; SGD 40,000 - 56,000; Full time

Job summary

A leading development corporation in Singapore is looking for a detail-oriented Administrative Officer to support sales operations and planning functions. The selected candidate will manage daily administrative tasks, process sales orders, and coordinate procurement efforts while ensuring efficient workflow across departments. Strong organizational skills, proficiency in Microsoft Excel, and the ability to multitask are essential for this role. Join our team and contribute to maintaining smooth office operations.

Qualifications

• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Excel.
• Ability to multitask and prioritize work efficiently.
• Strong attention to detail and accuracy.
• Experience in managing reports.
• Good with numbers and analytics would be advantageous.

Responsibilities

• Manage day-to-day administrative operations including correspondence and document management.
• Process sales orders and maintain sales records.
• Coordinate with the sales team for sales tracking.
• Process invoices and handle basic accounting tasks.
• Support government procurement processes and coordinate tender documents.
• Schedule and organize meetings and travel arrangements.
• Handle partner enquiries and provide administrative support.
• Update customer databases and filing systems.

Skills

Organizational skills

Microsoft Excel proficiency

Multitasking

Attention to detail

Report management

Analytical skills

Teamwork

Job description

JOB PURPOSE

We are seeking a detail-oriented Administrative Officer to support our sales operations and planning functions. The successful candidate will play a vital role in maintaining smooth office operations while providing crucial support to our team.

JOB RESPONSIBILITIES

• Manage day-to-day administrative operations, including correspondence, filing systems, and document management.
• Process sales orders, maintain sales records, and generate regular sales reports.
• Coordinate with the sales team to track sales revenue and campaign outcomes for reporting purposes.
• Process invoices and handle basic accounting tasks.
• Support government procurement processes:
• Prepare and coordinate tender documents for submissions.
• Maintain procurement records.
• Schedule and organize meetings, appointments, and travel arrangements for the sales team.
• Handle partner and stakeholder enquiries and provide administrative support for them.
• Maintain and update customer databases and filing systems.
• Coordinate with various departments to ensure efficient workflow.

Job Requirements

• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Excel.
• Ability to multitask and prioritize work efficiently.
• Strong attention to detail and accuracy.
• Experience in managing reports.
• Good with numbers and analytics would be advantageous.
• Demonstrate strong ability to work independently and as a team.