Administrative Officer

CPG Corporation Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction firm in Singapore seeks a highly organized Administrative Assistant to support its dynamic Bid Team. Responsibilities include managing bid documents, coordinating communications, and assisting with submissions to ensure quality standards are met. Ideal candidates will possess a diploma in Business Administration, strong proficiency in Microsoft Office, and excellent organizational skills. Join this firm to contribute to exciting bidding processes.

Qualifications

• Minimum diploma in business administration or a related field.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.

Responsibilities

• Organize, format, and maintain bid-related documents.
• Manage calendars and coordinate communications.
• Assist with bid submissions to meet quality standards.

Skills

Organizational skills

Multitasking

Communication

Initiative

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Administrative Assistant to support our dynamic Bid Team. This role is pivotal in ensuring smooth coordination, documentation, and communication throughout the bidding process.

Job Responsibilities

• Organize, format, and maintain bid-related documents, templates, and presentations.
• Arrange meetings, manage calendars, and coordinate internal and external communications.
• Assist in ensuring bid submissions meet client requirements and internal quality standards.
• Update and manage bid libraries, CRM systems, and tracking tools.
• Prepare reports, take meeting minutes, and handle general office tasks for the bid team.
• Act as a point of contact between bid managers, subject matter experts, and external stakeholders.

Job Requirements

• Minimum Diploma in Business Administration or related field.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and multitasking skills.
• Good written and verbal communication.
• Ability to work under pressure and meet tight deadlines.
• Initiative, positive thinker with a “Can-Do” attitude and willingness to learn.
• Familiarity with bid processes or proposal writing & experience in Built sector is a plus.