Administrative Officer

Asia Natural Gas & Energy Association (ANGEA); Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

An energy advocacy organization in Asia is looking for a highly organised Administration Officer to provide crucial support to the CEO and senior management. The role offers flexible working conditions and requires 3-5 years of relevant experience in executive support. Responsibilities include coordinating travel, managing confidential communications, and supporting senior meetings. Candidates must possess strong communication skills and be proficient in Microsoft Office. Join a dynamic team dedicated to improving energy solutions across the Asia-Pacific region.

Qualifications

• Minimum 3-5 years' experience in executive administrative support.
• Demonstrated capability in managing sensitive and confidential information.
• Strong experience in coordinating complex international travel arrangements.

Responsibilities

• Provide administrative support to the Chief Executive.
• Coordinate domestic and international travel arrangements.
• Manage diary coordination across multiple time zones.

Skills

Organisational skills

Communication skills

Basic accounting

Diary coordination

Confidential information management

Tools

Microsoft Office Suite

Job description

Role Description

The role is available full-time or part-time, with flexible working conditions.

We are seeking a highly organised and professional Administration Officer to join our Singapore office. This position will work directly with our CEO and senior management team, providing essential administrative support for an organisation operating across multiple Asia-Pacific markets.

Company Description

Asia Natural Gas & Energy Association (ANGEA) has a simple purpose: to work with governments, industries and communities in Asia and help deliver affordable energy solutions that promote energy security, economic growth, and decarbonization. Headquartered in Singapore, ANGEA is the voice of the gas industry in Asia and brings a unique perspective because its member companies span the full global gas value chain: from production, to transport, infrastructure, manufacturing, end users, and others.

Key Responsibilities

• Provide administrative support to the Chief Executive and ANGEA team members as required
• Coordinate domestic and international travel arrangements
• Account management, including invoices, payments, expense claims, and membership invoices.
• Organise and book meeting venues, including boardrooms, conference facilities, and virtual meeting platforms
• Support the organisation and coordination of meetings with senior industry executives and government representatives
• Manage confidential communications
• Focal point for company IT provider and office management
• Manage diary coordination across multiple time zones and organisations
• Manage member database and stakeholder relationship management system (CRM).

Essential Requirements

• Minimum 3-5 years' experience in executive administrative support
• Basic accounting experience
• Strong communication skills with the ability to tailor your approach to different cultures and seniority of stakeholders.
• Strong experience in coordinating complex international travel and accommodation arrangements
• Demonstrated capability in managing sensitive and confidential information
• Proficiency in Microsoft Office Suite
• Comfortable operating remotely from senior management for extended periods