Administrative & Finance Assistant

HUA ZHONG EDUCATION GROUP PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading education group in Singapore is seeking an organized Administrative & Finance Assistant responsible for supporting core administrative functions, including payroll, accounts payable, and documentation management. The ideal candidate holds a diploma or bachelor's degree and has administrative or finance support experience. Bilingual proficiency in English and Chinese is essential, alongside strong organizational skills and attention to detail. Join a dynamic team to enhance operational efficiency.

Qualifications

• Relevant experience in an administrative or finance support role is highly preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare and generate monthly employee pay slips.
• Liaise and communicate with colleagues across various departments.
• Ensure proper record-keeping and filing the monthly bank statement.

Skills

Bilingual proficiency in English and Chinese

Strong organizational skills

Proficiency in Microsoft Office

Meticulous attention to detail

Ability to work independently

Education

Diploma or bachelor's degree in business administration or Accounting

Tools

Basic accounting software

Job description

Role & Responsibilities

We are seeking a highly organized and proactive Administrative & Finance Assistant to provide essential support to our daily operations. The role focuses on maintaining accuracy and efficiency across core administrative functions, including payroll support, accounts payable, documentation management, and inter‑departmental coordination.

Key Responsibilities

Finance & Payroll Management

• Prepare and generate monthly employee pay slips.
• Submit employee payroll requests monthly.
• Process ad hoc supplier payments and manage timely invoicing and billing duties.
• Perform monthly employee contribution submissions for CPF.
• Ensure proper record‑keeping and filing the monthly bank statement including soft copies.

Administration & Documentation

• Proper documentation and filing all incoming correspondence and organized archiving by classification.
• Maintain proper soft and hard copy, proper classification for all types of contracts.
• Proactively notify superior departments before the expiration of relevant contracts.
• Handle ad‑hoc contract administration.

Inter‑Departmental Coordination & Support

• Liaise and communicate with colleagues across various departments to address and resolve work matters.
• Facilitate necessary communication and processing of tasks with other departments to ensure smooth workflow.
• Execute tasks and responsibilities as directed by management.

Job Requirements

• Diploma or bachelor’s degree in business administration, Accounting, or a related field.
• Relevant experience in an administrative or finance support role is highly preferred.
• Bilingual proficiency in English and Chinese (written and spoken) to liaise with Mandarin‑speaking counterparts/clients.
• Proficiency in Microsoft Office is essential. Familiarity with basic accounting software is a plus.
• Strong organizational skills and meticulous attention to detail.
• Ability to work independently, prioritize tasks, and handle confidential information professionally.
• Excellent written and verbal communication skills.