Administrative Executive

Aid Pte. Ltd.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local company in Singapore is seeking an Administrative Executive to oversee office communication, assist with bookkeeping, and coordinate hiring processes. Ideal candidates should possess strong organizational skills and the ability to multitask in a fast-paced environment. This role also involves leading marketing efforts for business development.

Qualifications

• Must demonstrate good written/verbal communication skills with attention to accuracy.
• Strong attention to detail and organisational skills essential.
• Ability to work multitask effectively in a fast-paced environment.

Responsibilities

• Manage internal office communication and oversee email correspondences.
• Assist with bookkeeping and preparing financial reports.
• Schedule job postings and coordinate the hiring process.
• Lead the creation of marketing materials and support business development.

Skills

Good written/verbal communication skills

Attention to detail

Excellent organisational skills

Ability to multitask

Ability to work independently

Job description

Role Overview

As an Administrative Executive, you will work with multiple functions in Aural-Aid to keep processes running smoothly. You will observe the different key functions to understand the business overview, and provide support mainly related to administration, accounts, hiring and marketing.

• Manage internal office communication, including receiving phone calls, taking messages, and overseeing email correspondences to ensure timely responses
• Assist with bookkeeping and financial procedures, including preparing financial reports, reconciling accounts, and assisting with budget management
• Schedule job postings weekly
• Screen job applicants, conduct initial interviews, and coordinate the hiring process in collaboration with the team
• Lead the creation and execution of marketing materials and collaterals, including digital content, brochures, and promotional campaigns, to support business development efforts

Prerequisites

• Good written/verbal communication skills with attention to accuracy
• Attention to detail and excellent organisational skills
• Ability to work and multitask in fast-paced environment
• Must be able to work independently, take initiative, assume responsibility, and make decisions in an effective and efficient manner
• Ability to take direction and prioritise as needed