Administrative Coordinator

Gallup; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A global consulting firm in Singapore is seeking an Administrative Coordinator to provide operational support to internal and external clients. This role involves orchestrating project tasks, supporting in-person events, and maintaining high communication standards. Candidates should have at least 3 years of administrative experience, a Polytechnic Diploma, and proficiency in MS Office. The position requires on-site commitment at least four days a week and eligibility to work without visa sponsorship in Singapore.

Benefits

Medical, dental, and life insurance

Retirement savings program

Employee stock ownership program

Mass transit reimbursement

Family-building benefits

Employee assistance program

Qualifications

• At least three years of administrative experience.
• A minimum of a Polytechnic Diploma is required.
• Proficiency in MS Office Suite is essential.
• Strong communication skills are required.
• Commitment to work on-site at least four days a week is necessary.
• Eligibility to work in Singapore without visa sponsorship.

Responsibilities

• Orchestrate project tasks and manage calendars and expense reports.
• Provide administrative support for in-person courses and events.
• Schedule calls with course participants and coaches.
• Maintain a welcoming environment for clients and team members.

Skills

Strong written and verbal communication

Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Organizational and multitasking skills

Service-oriented approach

Proactive attitude

Education

Polytechnic Diploma

Job description

Bring order, energy and excellence to every task, project and interaction.

As an administrative coordinator at Gallup, you’ll provide operational and administrative support to Gallup’s internal and external clients as a hands‑on, energetic team player. Strong communication skills; detail orientation; and the ability to be self‑directed, proactive and agile will be essential to your success in this multifaceted opportunity.

If you’re ready to be part of the team and help us fulfil our mission of changing the world, join us, and put your greatest strengths to work.

What You’ll Do

• Orchestrate and execute project tasks for internal partners, update presentations and documents, manage calendars and expense reports, and handle other administrative requests as needed
• Leave a lasting positive impression on everyone you encounter with your warm and welcoming style on the phone and at Gallup courses and events
• Support in‑person courses and events in the office, including printing and coordinating materials, hosting clients, supporting catering needs, keeping the kitchen and rooms stocked and tidy, being responsible for room setup and tear down, and carrying out other tasks as needed
• Schedule calls with Gallup course participants and Gallup coaches via email and phone

Who We Want

• Service-oriented team members who have the sophistication, poise and confidence to support the Gallup Singapore team and clients
• Exceptional achievers who thrive in a fast‑paced environment and enjoy the challenge of working with a variety of individuals and varying schedules
• Sophisticated communicators who can quickly build rapport and engage others in conversation
• Highly organized multitaskers who can prioritize the urgency of multiple requests to meet simultaneous deadlines with outstanding quality
• Proactive initiators with the confidence to help associates and clients get what they need before they ask for it
• Adaptable professionals with the flexibility and intuition it takes to prioritize quickly changing needs — and the discipline to remain focused on the details
• Engaging team players who build close relationships with associates and always lend a helping hand

What You Need

• At least three years of administrative experience required
• A minimum of a Polytechnic Diploma required
• Proven proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
• Strong written and verbal communication skills required
• A commitment to working on‑site at Gallup’s Singapore office at least four days a week required
• Eligibility to work in Singapore required; this position is not eligible for employment visa sponsorship

What You’ll Experience

• Mission‑driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo.
• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
• A vibrant workplace: Enjoy working in our beautiful office at the heart of Singapore’s central business district, offering a dynamic and picturesque environment with Singapore’s iconic skyline at our doorstep.

Gallup offers a robust benefits package that includes competitive pay; medical, dental and life insurance; a retirement savings program; an employee stock ownership program; mass transit reimbursement; family‑building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing.

Gallup is an equal opportunity employer. Employment decisions are based on qualifications and business needs. We value diversity and are committed to an inclusive workplace.

Agencies: We are not partnering with agencies for this role, nor will we accept unsolicited résumés or be responsible for any fees or expenses related to such unsolicited résumés and/or applicants.