Administrative Assistant for Asia BU Team

MCD GLOBAL FRANCHISING LIMITED Singapore Branch; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading global franchise company in Singapore is seeking an experienced Administrative Assistant to support the HR and Finance teams. The role involves managing office operations, coordinating meetings, and assisting with event management. Ideal candidates will have over 5 years of administrative experience, strong organizational skills, and proficiency in MS Office. This position requires excellent communication skills and the ability to handle confidential information with care. Join a dynamic team in a vibrant work environment.

Qualifications

• At least 5 years’ experience in providing administrative support.
• Strong organizational skills and detail-oriented.
• Able to manage confidential data with discretion.

Responsibilities

• Assist with office management duties.
• Support with event setup and celebrations.
• Coordinate meetings and manage travel logistics.

Skills

Organizational skills

Communication skills

MS Office proficiency

Project management

Event management

Job description

Administrative Assistant for Asia BU (Business Unit) Team

Location: Singapore

Reports To: ABU People Lead

Position Purpose

The Administrative Assistant is responsible for supporting the functional leads based in Singapore, including but not limited to Human Resource and Finance.

Key Responsibilities

Administrative Responsibilities:

• Assist with office management duties for the MGFL Office
• Support with set‑up of ABU and MGFL events and celebrations
• Coordinate meetings for team
• Manage Corporate Card application, termination, maintenance, autopay service, and related enquiries
• Administrator of Expense System, including set up and termination of accounts, and related enquiries
• Support with vendor management, purchase orders and finance invoices
• Any other day‑to‑day administrative duties as tasked

EA Responsibilities

• Arrange travel logistics for functional leads
• Prepare expenses reports for functional leads
• Calendar scheduling for functional leads
• Additional duties or special assignments as tasked

Requirements

• At least 5 years’ experience in providing administrative support to a team
• Strong organizational skills and detail‑oriented
• Project and event management experience
• Good social and communication skills
• High level of competency in MS Office
• Excellent written and oral English skills
• Able to manage confidential data with discretion
• Possess cross cultural sensitivities
• Self‑starter with high adaptability