Administrative Assistant ( Diploma Fresh Graduate )

DayOne; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A prominent company in Singapore is seeking an Administrative Assistant responsible for supporting daily operations, managing office tasks, and providing executive support to leadership. The ideal candidate should be a fresh diploma graduate with strong organizational and communication skills, proficient in Microsoft Office applications. This role involves coordinating events, processing payments, and preparing for new hires.

Qualifications

• Fresh diploma graduates are welcome to apply.
• Excellent communication skills, both verbal and written.
• Proficiency with Microsoft Office Applications.

Responsibilities

• Provide day-to-day administrative support to teams and departments.
• Assist in organizing leadership meetings and off-site activities.
• Plan and organize internal events such as town halls and celebrations.

Skills

Organizational skills

Project management skills

Communication skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma

Job description

Job Summary

The Administrative Assistant is responsible for managing the daily operations of the office and providing executive assistance to senior leadership. This role ensures that the office environment is well-maintained, supports employee productivity, and that executives receive high-level administrative support.

Job Responsibilities

ADMINISTRATIVE SUPPORT

• Provide day-to-day administrative support to teams and departments.


• Assist in organizing leadership meetings, and off-site activities, including executive board meetings and leadership retreats.

PAYMENT PROCESSING

• Assist in preparing and submitting payment requests and good receipts.


• Liaise with Finance and vendors to ensure timely processing of invoices.


• Track and reconcile administrative expenses and maintain records.

COMPANY WIDE EVENT COORDINATION

• Plan and organize internal events such as town halls, celebrations and team-building activities.


• Coordinate logistics including venue booking, catering and materials.


• Support communication and engagement efforts related to events.

OFFICE READINESS FOR NEW HIRES

• Prepare workstations, equipment, and welcome kits for new employees.


• Coordinate with IT and Facilities to ensure timely setup.


• Support onboarding logistics including orientation schedules and access provisioning.

Qualifications

• Fresh Diploma graduates are welcome to apply.


• Strong organizational and project management skills with the ability to manage multiple projects.


• Excellent communication skills, both verbal and written.


• Proficiency with Microsoft Office Applications.


• Strong attention to detail and ability to work under pressure