Administrative Assistant (Automotive)

The Car Ground Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading automotive firm in Singapore seeks an Automotive Admin Assistant to provide comprehensive organizational support. Main responsibilities include managing administrative tasks, maintaining filing systems, processing invoices, and coordinating with various teams. Ideal candidates should be detail-oriented, possess strong communication skills, and have proficiency in MS Office. The role offers a five-day work week with benefits like annual leave and health insurance after confirmation.

Benefits

5 working days a week (Monday - Friday)

Annual leave

Medical leave

Health insurance upon confirmation

Qualifications

• Strong organisational and multitasking abilities.
• Good communication skills, both verbal and written.
• Proficient in MS Office (Word, Excel) and data entry.
• Detail-oriented with high accuracy in filing and record-keeping.
• Ability to coordinate with multiple teams (sales, finance, technical).

Responsibilities

• Handle daily administrative tasks to support smooth business operations.
• Maintain proper filing systems for documents and records.
• Issue cheque payments and process invoices.
• Assist with loan applications and documentation.
• Ensure accurate documentation and compliance with internal SOPs.
• Handle administrative coordination and support sales team.

Skills

Strong organisational skills

Good communication skills

Proficient in MS Office

Detail-oriented

Ability to coordinate with teams

Job description

Ready to put your organizational skills to good use? Join us as an Automotive Admin Assistant! From handling documents to coordinating with the team, you’ll be the one who keeps everything on track. If you like variety in your day and being the go-to person for support, this is for you!

Administrative & Office Support:

• Handle daily administrative tasks to support smooth business operations.
• Maintain proper filing systems for documents, agreements, and transaction records.
• Issue cheque payments, prepared payment vouchers, and processed invoices.
• Assist with loan applications, loan invoice preparation, and disbursement follow-ups.
• Ensure accurate documentation and compliance with internal SOPs.
• Able to handle ad hoc tasks.

Used Car Sales & Leasing Administration:

• Prepare Sales & Purchase Agreements and related documentation.
• Track data related to road tax, insurance, servicing, and ownership transfers.
• Assist in managing loan documentation and disbursement tracking for customers.

Customer Service & Coordination:

• Handle administrative coordination and support sales team with documentation.

Requirements:

• Strong organisational and multitasking abilities.
• Good communication skills, both verbal and written.
• Proficient in MS Office (Word, Excel) and data entry.
• Detail-oriented with high accuracy in filing and record-keeping.
• Ability to coordinate with multiple teams (sales, finance, technical).

Job Benefits:

• 5 working days a week (Monday - Friday)
• Annual leave
• Medical leave
• Health insurance upon confirmation

For Consideration, kindly submit your CV by clicking “APPLY Now”. Only shortlisted candidate would be notified.