Administrative Assistant

smartec.sg; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is looking for an Administrative Assistant to support daily office operations and work on client reports. The role involves managing office supplies, facilitating internal communication, and organizing documents. Candidates should possess proficiency in office management software, good organizational skills, and a positive personality. Experience in administration is a plus, but not mandatory. This position is suited for those who are team players and can handle multiple tasks efficiently.

Qualifications

• Experience in an administrator role is a plus, but not a requirement.
• Resourceful with strong organizational and multitasking abilities.
• Responsible, meticulous, good communicator, and excellent time manager.

Responsibilities

• Prepare reports for submission to clients.
• Data entry tasks as required.
• Assist in applying for government schemes and grants.
• Manage day-to-day office operations.
• Support team members with administrative needs.
• Facilitate internal communication.
• Organize and maintain documents and records.
• Respond to clients’ emails and inquiries in a timely manner.

Skills

Proficiency in office management software

Knowledge of MS Office Suite (Word, Excel, PowerPoint)

Strong organizational abilities

Team player

Good communication skills

Job description

Job Scope

• Prepare reports for submission to clients
• Data entry tasks as required
• Project support tasks as required
• Assist in applying for government schemes and grants where required
• Manage office day-to-day operations such as renovation or maintenance services, pantry and water supplies, office supplies, employee uniforms and name-card printing and ensure a tidy and welcoming workspace.
• Support team members with administrative needs, including assisting in presentations, preparing reports, and handling other ad hoc tasks.
• Facilitate internal communication by distributing memos, managing emails, and ensuring important information reaches the relevant stakeholders.
• Assist in making appointments and bookings where required.
• Organize company-wide staff well-being initiatives and events.
• Organize and maintain documents, files, and records both in physical and digital formats. Ensure confidentiality and accuracy of sensitive information.
• Keep Admin-related SOPs updated on a periodic basis.
• Response to clients’ email/tele enquiries in a timely and professional manner.
• Any ad-hoc duties as required.

Requirements

• Experience in an administrator role is a plus, but not a requirement.
• Proficiency in office management software and MS Office Suite (Word, Excel, PowerPoint).
• Team player.
• Possess a positive & vibrant personality.
• Resourceful with strong organizational and multitasking abilities.
• Responsible, meticulous, passionate, good communicator, excellent time manager.
• Career path switch may apply.