Administrative Assistant

Success Human Resource Centre Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is looking for a dedicated Administrative Executive to manage sales inquiries and arrange deliveries. The ideal candidate must possess at least a GCE ‘A’ Levels qualification and be proficient in Microsoft Office tools. Responsibilities include drafting emails, preparing invoices, and assisting the team as needed. Competitive salary up to SGD 2500, with benefits such as variable bonus, leave, and medical insurance provided.

Benefits

Variable bonus

Leave benefits

Medical benefits

Dental benefits

Staff Insurance

Qualifications

• Minimum GCE ‘A’ Levels or equivalent required.
• Competent in Microsoft Outlook, Word, Excel and other software.
• Prior experience in trading or similar fields is an advantage.

Responsibilities

• Draft and send emails to sales inquiries, both local and overseas.
• Arrange overseas delivery and export, including invoicing.
• Assist Administrative Executive during their absence.

Skills

Good command of English

Communication skills

Organizational skills

Customer-oriented

Adaptability

Interpersonal skills

Education

Minimum GCE ‘A’ Levels or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Responsibilities

• Drafting and sending out emails to sales enquiries either by fax or email, local and overseas customers, including ITQ & tenders.
• Arrange overseas delivery / export should such sales enquiries materialize. This includes the preparation of delivery orders / invoices, liaison with courier or forwarder for collection of cargo, and ensuring that payment from customer is received prior to shipment
• Assist Administrative Executive (Distribution Department) on the following duties when he/she is absent from the office:
• Prepare Proforma Invoices for exporters
  • Once orders are confirmed:
  • Prepare Export Invoice
  • Prepare packing list for delivery
  • Verify packed items against packing list to ensure no missing items
  • Make arrangements for forwarder to pick up the cargo
• Execute any other ad hoc duties and responsibilities which the Company may assign from time to time at its discretion

Working Hours

• Mon to Friday, 9.00am to 5.30pm & Alternate Saturday, 9.00am to 1.00pm

Period

• Permanent

Location

• Up to $2500
• Variable bonus + Leave benefits + Medical benefits + Dental benefits
• Staff Insurance

Requirements

• Minimum GCE ‘A’ Levels or equivalent
• Possess a good command of English
• Competent in Microsoft Outlook, Microsoft Words and Microsoft Excel & other software
• Prior working experience in trading related or similar fields is an advantage
• Familiar with GeBIZ and other local tender portals would be an advantage
• Highly customer-oriented
• Easily adaptable to changes
• Strong communication and organizational skills
• Good interpersonal skills and dedicated team player
• Able to work independently with a positive work attitude

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
1 Sophia Road, Peace Centre,
#06-23/29 Singapore 228149
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

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