Administrative Assistant

5G-Starlink Pte.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading tech company in Singapore is seeking an exceptional Administrative Assistant to provide crucial support and ensure the efficient operation of the department. Candidates should possess superb written and verbal communication skills, strong time-management abilities, and proficiency in Microsoft Office. Responsibilities include managing calls, maintaining an organized office, preparing departmental reports, and supporting team efforts. This role requires adaptability to changing situations with professionalism.

Qualifications

• Excellent written and verbal communication skills.
• Strong time-management skills and ability to multitask.
• Proficiency in Microsoft Office and willingness to learn new software.

Responsibilities

• Provide administrative support for efficient departmental operations.
• Manage phone calls and maintain an organized office environment.
• Prepare reports on department expenses and maintain filing system.
• Ensure equipment operates by completing maintenance and repairs.
• Contribute to team efforts to achieve related results as needed.

Skills

Written communication skills

Verbal communication skills

Time-management skills

Multitasking ability

Proficiency in Microsoft Office

Job description

AtiJooz we owe our success to our people and processes. An administrativeassistant is the supportive force behind both, and we are currentlyseeking someone exceptional to take the helm. The ideal person for thejob will be a problem solver with excellent communication skills andimpeccable attention to detail. He/she will have previous experienceworking in an office environment, performing administrative tasks andproviding support to coworkers. The ability to multitask, manage complexschedules, and meet changing deadlines is essential to the position.

Job Responsibilities

• Provide administrative support to ensure efficient operation of the assigned department.
• Manage phone calls, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Providedirect administrative support to department head/manager/ supervisor,including email correspondence, and generation and distribution ofmemos, letters, spreadsheets, reports, and work orders, purchase orders.
• Maintain and update department databases.
• Prepare reports on department expenses and budgets.
• Maintain filing system, contact database, employee list, and inventories.
• Support team by performing tasks related to organization and strong communication.
• Ensure operation of equipment by completing preventive maintenancerequirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintain supplies inventory by checking stock to determine inventory level,anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

Job Requirements

• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Proficient in Microsoft Office, with aptitude to learn new software and systems.
• Ability to adapt to changing situations in a calm and professional manner.