Administrative Assistant

INNOVERDE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A Singapore-based company is seeking an administrative support professional to prepare client reports, manage daily office operations, and facilitate communication within the team. Key responsibilities include data entry, organizing events, and maintaining documentation. The ideal candidate should be proficient in handling administrative tasks and ensuring a tidy workspace. This role offers an opportunity to contribute to the office's efficiency and well-being initiatives.

Responsibilities

• Prepare reports for submission to clients.
• Support team members with administrative needs.
• Facilitate internal communication by managing emails.
• Organize and maintain documents in physical and digital formats.

Job description

Job Scope:

• Prepare reports for submission to clients.
• Data entry tasks as required.
• Project support tasks as required.
• Assist in applying for government schemes and grants where required.
• Manage office day to day operations such as renovation or maintenance services, pantry and water supplies, office supplies, employee’ uniforms and name-card printing and ensuring a tidy and welcoming workspace.
• Support team members with administrative needs, including assisting in presentations, preparing reports, and handling other ad hoc tasks.
• Facilitate internal communication by distributing memos, managing emails, and ensuring important information reaches the relevant stakeholders.
• Assist in making appointments and bookings where required.
• Organise company-wide staff well-being initiatives and events.
• Organize and maintain documents, files, and records both in physical and digital formats. Ensure confidentiality and accuracy of sensitive information.
• Keep Admin-related SOPs updated on a periodic basis.
• Responds to clients’ email/tele enquires in a timely and professional manner.
• Any ad-hoc duties as required.