Administrative Assistant

Anaplan; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A leading tech company in Singapore seeks an Administrative Specialist to support the APAC Go-To-Market team. This role requires 2–4 years of experience and strong organizational skills. Responsibilities include managing schedules, coordinating communications, and supporting operations. Successful candidates will excel in a dynamic environment and use tools like MS Office and virtual collaboration platforms. The position allows for hybrid work, with flexibility to adjust hours based on team needs.

Qualifications

• 2–4 years of administrative, coordination, or operations experience, ideally in a tech/SaaS environment.
• Strong organizational and multitasking abilities; comfortable supporting multiple stakeholders across time zones.
• Excellent communication skills with a professional presence and high discretion.

Responsibilities

• Provide day-to-day administrative support to APAC GTM leaders.
• Handle communication and correspondence with discretion.
• Support expense submissions and vendor onboarding.
• Maintain updated distribution lists and databases.
• Assist with reporting and preparation of meeting materials.

Skills

Organizational abilities

Multitasking

Excellent communication skills

Proficiency in MS Office

Experience with virtual collaboration tools

Proactive approach

Tools

Zoom

Teams

Slack

Workday

Job description

About Anaplan

At Anaplan, we are a team of innovators focused on optimizing business decision‑making through our leading AI‑infused scenario planning and analysis platform so our customers can outpace their competition and the market.

Our customers rank among the who’s who in the Fortune 50, including Coca‑Cola, LinkedIn, Adobe, LVMH and Bayer, as part of the 2,400+ global companies who rely on our platform.

We champion diversity, leadership, ambition and celebration as part of our winning culture.

Your Impact

We are looking for an Administrative Specialist to support our APAC Go‑To‑Market (GTM) team in a dynamic and fast‑paced environment. This role is perfect for someone who is highly organized, proactive, and energized by helping teams run smoothly. You will work closely with GTM leaders across Australia, Singapore, and India to create structure, efficiency, and a positive team experience.

What You’ll Do

• Provide day‑to‑day administrative support to APAC GTM leaders (e.g., calendar coordination, meeting scheduling, travel arrangements).
• Handle communication and correspondence with discretion and professionalism, ensuring timely and accurate information flow.
• Support expense submissions, purchase orders, vendor onboarding, and invoice processing.
• Maintain and update distribution lists, shared folders, and databases to ensure easy access and data accuracy.
• Support team communications, including announcements, reminders, and meeting coordination.
• Assist with simple reporting and preparation of meeting materials where needed.
• Perform additional administrative tasks as required, demonstrating flexibility and a proactive approach.

Your Qualifications

• 2–4 years of administrative, coordination, or operations experience—ideally in a fast‑paced or tech/SaaS environment.
• Strong organisational and multitasking abilities; comfortable supporting multiple stakeholders across time zones.
• Excellent communication skills, with the ability to work with colleagues across levels and cultures.
• Proficiency in MS Office and experience with virtual collaboration tools (Zoom, Teams, Slack, Workday, etc.).
• Ability to work in a hybrid environment, with a minimum of 2 days a week in the office.
• Flexibility to adjust working hours based on the time zones of the leaders you support.
• Highly proactive and resourceful; able to work independently with minimal supervision.
• Professional presence, high reliability, and strong discretion when handling sensitive information.

Our Commitment to Diversity, Equity, Inclusion and Belonging (DEIB)

We believe attracting and retaining the best talent and fostering an inclusive culture strengthens our business. DEIB improves our workforce, enhances trust with our partners and customers, and drives business success. Build your career in a place where diversity, equity, inclusion and belonging aren’t just words on paper – this is what drives our innovation, it’s how we connect, and it contributes to what makes us a market leader.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive equitable benefits and all privileges of employment. Please contact us to request accommodation.

Fraud Recruitment Disclaimer

Anaplan does not extend offers without an extensive interview process with a member of our recruitment team and a hiring manager via video or in person.

• All offers are first extended verbally by a member of our internal recruitment team whenever possible and then followed up via written communication.
• All emails from Anaplan would come from an @anaplan.com email address. If you have any doubts about the authenticity of an email, letter or telephone communication purportedly from, for, or on behalf of Anaplan, please send an email to [e-mail] before taking any further action.