ADMINISTRATIVE ASSISTANT

SEETHO CONTRACTING SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A service contracting company in Singapore seeks an experienced Administrative Assistant to manage tasks including scheduling, vendor communication, and project management. The ideal candidate will have experience in administration, proficiency in Microsoft Office, and strong organizational skills. Candidates should possess a high school diploma, with a preference for those holding an associate or bachelor's degree. This role requires flexibility to work on public holidays and weekends.

Qualifications

• Proven experience as an administrative assistant or similar role.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal abilities.

Responsibilities

• Report to the administrative lead or office manager for daily updates.
• Manage daily administrative tasks, including answering phones and scheduling.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines.
• Handle expense reporting and invoicing.
• Liaise with vendors and clients, providing excellent service.
• Maintain office supplies and manage inventory.

Skills

Proven experience as an administrative assistant

Proficiency in Microsoft Office Suite

Excellent organizational skills

Strong communication abilities

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Job description

Responsibilities

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Maintain office supplies and manage inventory.
• Must be able to work on public holidays, weekends and rotational shifts.

Required Skills and Qualifications

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities.
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor’s degree preferred