ADMINISTRATION MANAGER

SNOW WORLD M&E PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Singapore seeks an experienced administrative coordinator to streamline processes and manage office operations. The role involves planning and overseeing administrative procedures, recruiting and training personnel, and ensuring adherence to policies and regulations. Candidates should possess strong organizational skills and knowledge of Singapore employment laws. Proficiency in MS Office and excellent communication abilities are required. The position emphasizes multitasking and attention to detail.

Qualifications

• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent organizational and multitasking skills with strong attention to detail.

Responsibilities

• Plan and coordinate administrative procedures and systems.
• Recruit and train personnel and allocate responsibilities.
• Manage schedules and deadlines.
• Oversee facilities services and maintenance activities.
• Ensure operations adhere to policies and regulations.

Skills

Organizational skills

Multitasking

Communication (English)

Knowledge of Singapore employment laws

Proficiency in MS Office

Job description

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Strong knowledge of Singapore employment laws and payroll processes
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Excellent organizational and multitasking skills with strong attention to detail.
• Excellent organizational and time-management abilities.
• Professional communication skills in English (written and spoken).
• Keep abreast with all organizational changes and business developments