Admin Specialist (Remote)

Total Shape; Singapore; Remote; SGD 60,000 - 80,000; Full time

Job summary

A dynamic remote company is seeking an Admin Specialist to provide administrative support across various departments. This role involves managing internal documentation and ensuring smooth daily operations in a fully remote environment. The ideal candidate will have excellent organizational skills and proficiency in tools like Google Workspace and Slack. The salary ranges from $1,200 to $1,500 USD per month.

Benefits

Flexible working hours

Collaborative remote team environment

Opportunities for growth

Qualifications

• Proven experience as an administrative assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage scheduling, emails, and internal communications.
• Organize and maintain company files and records.
• Support HR, finance, and content teams with administrative tasks.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Detail-oriented

Tools

Google Workspace

Slack

Trello

Notion

Job description

The Role

The Role

Company: Total Shape

Location: Work From Home (Remote)

Salary: $1,200 – $1,500 USD per month (based on experience)

Job Description

We are seeking a detail-oriented and proactive Admin Specialist to join our growing remote team. The ideal candidate will provide administrative support across various departments, help manage internal documentation, and ensure smooth daily operations.

Responsibilities

• Manage scheduling, emails, and internal communications
• Organize and maintain company files and records
• Support HR, finance, and content teams with administrative tasks
• Coordinate meetings, prepare reports, and take meeting notes
• Ensure task deadlines and project updates are tracked properly
• Handle data entry and maintain CRM or project management tools

Benefits

• Monthly salary: $1,200 – $1,500 USD
• 100% remote work with flexible hours
• Collaborative and inclusive remote team environment
• Opportunities for growth and skill development
• Paid time off and performance-based incentives

Due to the large volume of applications we receive, we will only reply to those we deem qualified for the positions applied for.

We will not reply to messages sent to our social media accounts about job applications- all communications from us will only be sent via email.

If you don\'t receive a message, please feel free to re-apply after 6 months to another opening suitable for you in our company.

Ideal Profile

Requirements

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time-management skills
• Strong written and verbal communication
• High attention to detail and accuracy
• Proficiency in tools like Google Workspace, Slack, Trello, or Notion
• Ability to work independently in a remote environment

Preferred Qualifications

• Familiarity with basic bookkeeping or HR procedures
• Experience working in a fully remote team
• Comfortable handling confidential information

What\'s on Offer?

• A role that offers a breadth of learning opportunities
• Flexible working options
• Opportunity to make a positive impact